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Administration and Logistics Officer

Strengthening Participatory Organization Verified

Ghotki , Pakistan

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Posted Sep 13, 2024 1067 views

PKR. 5,000 - 5,000/Month

As the Administration and Logistics Officer of a field office, his key responsibilities would involve managing the day-to-day administrative and logistical operations to ensure the smooth functioning of the office and support project activities.

Main Responsibilities:

  • Oversee the general administration of the field office, ensuring that it is well-organized and equipped to support the project's needs.
  • Manage the procurement process for office supplies, equipment, and other materials required for project implementation. Maintain an inventory of office assets and supplies.
  • Coordinate logistics for project activities, including workshops, meetings, and events. Arrange transportation and accommodation for staff and participants as needed.
  • Facilitate travel arrangements for project staff and visitors, including booking flights, hotels, and ground transportation.
  • Ensure the security and safety of the field office and its staff by implementing security protocols and measures.
  • Assist in monitoring the office budget, ensuring that expenses are within allocated limits and in line with financial guidelines.
  • Maintain and organize office records, documents, and files to ensure easy retrieval and compliance with record-keeping standards.
  • Manage office communication, including handling incoming and outgoing correspondence, emails, and phone calls.
  • Assist with HR-related tasks, such as recruitment, onboarding, leave management, and maintaining personnel records.
  • Ensure that office facilities, including utilities and maintenance services, are functioning properly.
  • Implement health and safety policies, ensuring that the office environment meets necessary standards.
  • Coordinate and support meetings, including scheduling, preparing agendas, taking minutes, and distributing relevant materials.
  • Liaise with IT support to address office hardware and software needs and troubleshoot technical issues.
  • Welcome and assist visitors to the office, including arranging visitor passes and providing necessary information.
  • Ensure compliance with organizational policies and project requirements. Prepare regular administrative and logistical reports for management.
  • Promote environmentally sustainable practices in the office, such as waste management and energy conservation.
  • Develop and implement emergency preparedness plans to address potential crises or disasters.
  • Undertakes any other task assigned by the supervisor.

Please Note:

  • Candidate who tries to influence the recruitment process will be automatically disqualified.
  • The position is only open for residents of Sindh and preference will be given to local candidates. 
  • Ready to work immediately
  • Women and minority candidates are particularly encouraged to apply
  • SPO strongly prohibits Sexual Exploitation and Abuse (SEA), accordingly; candidate background and reference check will be conducted

Skills

Reporting Skills Logistics Skills Administration Skills

Job Details

Industry:
N.G.O./Social Services
Functional Area:
Field Operations
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Job Type:
Contract
Job Location:
Ghotki, Pakistan
Gender:
No Preference
Age:
25 - 35 Years
Minimum Education:
Masters
Degree Title:
MBA or any discipline of finance/Commerce
Career Level:
Experienced Professional
Minimum Experience:
3 Years (At least 3 years of work experience in social/development sector)
Apply Before:
Sep 20, 2024
Posting Date:
Sep 13, 2024

Strengthening Participatory Organization

N.G.O./Social Services · 51-100 employees - Ghotki
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Community and Social Development

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