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Administration and Logistics Officer

Strengthening Participatory Organization

格特基，巴基斯坦

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发布 Sep 13, 2024 1067 查看

PKR. 5,000 - 5,000/Month

As the Administration and Logistics Officer of a field office, his key responsibilities would involve managing the day-to-day administrative and logistical operations to ensure the smooth functioning of the office and support project activities.

Main Responsibilities:

Oversee the general administration of the field office, ensuring that it is well-organized and equipped to support the project's needs.
Manage the procurement process for office supplies, equipment, and other materials required for project implementation. Maintain an inventory of office assets and supplies.
Coordinate logistics for project activities, including workshops, meetings, and events. Arrange transportation and accommodation for staff and participants as needed.
Facilitate travel arrangements for project staff and visitors, including booking flights, hotels, and ground transportation.
Ensure the security and safety of the field office and its staff by implementing security protocols and measures.
Assist in monitoring the office budget, ensuring that expenses are within allocated limits and in line with financial guidelines.
Maintain and organize office records, documents, and files to ensure easy retrieval and compliance with record-keeping standards.
Manage office communication, including handling incoming and outgoing correspondence, emails, and phone calls.
Assist with HR-related tasks, such as recruitment, onboarding, leave management, and maintaining personnel records.
Ensure that office facilities, including utilities and maintenance services, are functioning properly.
Implement health and safety policies, ensuring that the office environment meets necessary standards.
Coordinate and support meetings, including scheduling, preparing agendas, taking minutes, and distributing relevant materials.
Liaise with IT support to address office hardware and software needs and troubleshoot technical issues.
Welcome and assist visitors to the office, including arranging visitor passes and providing necessary information.
Ensure compliance with organizational policies and project requirements. Prepare regular administrative and logistical reports for management.
Promote environmentally sustainable practices in the office, such as waste management and energy conservation.
Develop and implement emergency preparedness plans to address potential crises or disasters.
Undertakes any other task assigned by the supervisor.

Please Note:

Candidate who tries to influence the recruitment process will be automatically disqualified.
The position is only open for residents of Sindh and preference will be given to local candidates.
Ready to work immediately
Women and minority candidates are particularly encouraged to apply
SPO strongly prohibits Sexual Exploitation and Abuse (SEA), accordingly; candidate background and reference check will be conducted