Admin Executive

We are seeking a highly organized and detail-oriented Admin Executive to manage our daily financial and administrative operations. This role requires a proactive individual with strong communication skills and a proven ability to manage multiple tasks efficiently.

Responsibilities:

Administrative Support:

Provide high-level administrative support to C-level executives, including managing calendars, scheduling meetings.
Prepare reports, presentations, proposals, and other documents as required by C-level executives.
Act as a liaison between C-level executives, departments and external stakeholders.
Manage and organize documentation (contracts, reports, correspondence).
Organize and maintain confidential files and records.
Coordinate and prioritize incoming requests and ensure timely responses.
Attend meetings, record minutes, and track action items.
Conduct research and gather information for decision-making.
Oversee office operations, including procurement, repair and maintenance activities and supervising blue-collar staff.
Manage office supplies and equipment.
Develop and implement Standard Operating Procedures (SOPs) for office functions.
Monitor staff attendance and performance.
Ensure office cleanliness and manage protocols for executive guests.
Manage facility budgets and coordinate with government departments.

Skills and Qualifications:

Bachelor's degree in Business Administration, Communications, or a related field (preferred).
Excellent written and verbal communication skills in English are compulsory.
4+ years of proven experience in a similar administrative role or supporting senior executives.
Familiarity with using AI Prompts for Gemini or ChatGPT for assistance is a MUST.
Should have skills in Research and Development.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
Strong organizational and time management skills with the ability to multitask and prioritize effectively.
Ability to work independently and handle high-pressure situations.
Excellent interpersonal skills and ability to maintain confidentiality.
Proactive approach to problem-solving and strong attention to detail.
Knowledge of administrative principles, practices and procedures.

Skills

Fluent in English Administrative Meetings Management Bookkeeping Knowledge Accounts Administration Presentation Design Executive Presentation Skills Presentation Development Administrative Management Record Keeping Administrative Assistance Document Handling Coordination Skills

Job Details

Industry:

AutoMobile

Functional Area:

Administration

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

Full Time/Permanent

Job Location:

Divine Homes, Lahore, Pakistan

Gender:

No Preference

Age:

20 - 45 Years

Minimum Education:

Bachelors

Career Level:

Experienced Professional

Minimum Experience:

4 Years

Apply Before:

Dec 06, 2024

Posting Date:

Nov 07, 2024

VMS Innovations Ltd.

AutoMobile · 1-10 employees - Lahore

VMS Innovations is a global leader in AI-powered smart telematics, with headquarters in the UK and development hubs in Pakistan and presence in USA, Spain, Germany, and the UAE. Our 200+ strong team excels in creating cutting-edge software solutions that unlock data\'s potential in connected vehicles. We empower businesses with real-time insights and intelligent analytics, from driver behavior monitoring to optimized fleet management. VMS Innovations goes beyond data, translating it into actionable intelligence that enhances safety, boosts efficiency, and maximizes profitability. Our AI-powered solutions help businesses drive smarter, safer, and more sustainably. Join us on the road to data-driven transformation. Explore VMS Innovations.