Personal Staff Officer

TELEC Electronics & Machinery Pvt Ltd

Karachi , Pakistan

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The Personal Staff Officer to the Group COO will provide high-level administrative and operational support, ensuring that the COO’s day-to-day activities are managed efficiently. The PSO will act as a liaison between the COO, other departments, and external stakeholders, while ensuring confidentiality and professionalism in all tasks.

Key Responsibilities:

Manage the COO’s calendar by scheduling meetings, appointments, and events, ensuring no conflicts.
Coordinate and prioritize incoming requests, ensuring timely responses.
Handle all travel arrangements (local and international) for the COO, including tickets, accommodation, visas, and itineraries.
Prepare reports, presentations, and other documents required by the COO.
Organize and maintain confidential files, correspondence, and records.
Serve as the primary point of contact for internal and external communication for the COO.
Coordinate with senior management and department heads on behalf of the COO to ensure seamless communication and follow-up on directives.
Attend meetings with or on behalf of the COO and record minutes, tracking action items for timely completion.
Manage interactions with external stakeholders, clients, and partners, maintaining professionalism at all times.
Assist in managing special projects and business initiatives led by the COO.
Conduct research and gather information required for decision-making or presentations.
Ensure timely execution of tasks and projects assigned by the COO, tracking progress and reporting on any delays or challenges.
Support the COO in preparing for internal and external events, meetings, and conferences.
Provide personal assistance to the COO in managing personal tasks, errands, and appointments when required.
Handle confidential and sensitive matters with discretion.
Assist in organizing corporate events, client meetings, and workshops, ensuring the COO’s participation and preparation are well-coordinated.
Collaborate with relevant teams to handle logistics and hospitality arrangements for events.

Qualifications & Skills:

Education: Bachelor's degree in Business Administration, Management, or a related field.
Experience: 3-5 years of experience as an executive assistant, personal assistant, or in a similar role, preferably supporting C-suite executives. (Preference will be given to Ex Forces personnel)

Skills:

Excellent written and verbal communication skills.
Strong organizational skills with the ability to multitask and prioritize.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Ability to work independently and handle high-pressure situations.
Strong interpersonal skills to liaise effectively with internal and external stakeholders.
High level of discretion and confidentiality.

Personal Attributes:

Detail-oriented and proactive in anticipating needs.
Ability to maintain a positive, flexible attitude in a fast-paced environment.
Professional demeanor and appearance.

Skills

Security Plan Preparation Coordination Skills Communication Skills

Job Details

Industry:

Importers / Distributors/Exporters

Functional Area:

Security

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

Full Time/Permanent

Job Location:

Karachi, Pakistan

Gender:

Male

Minimum Education:

Bachelors

Career Level:

Experienced Professional

Minimum Experience:

4 Years

Apply Before:

Nov 06, 2024

Posting Date:

Oct 05, 2024

TELEC Electronics & Machinery Pvt Ltd

Importers / Distributors/Exporters · 11-50 employees - Karachi

TELEC Electronics & Machinery (Pvt) LTD as one of the leading Trading & Technical Service Providing Company in Pakistan, established in 1964, registered with all the major Government & Private Sector Organizations, Ministry of Defence (Airforce, Army & Navy) and other autonomous bodies as suppliers/contractors, in the field of SMT (PCB Manufacturing), Avionics Communications, Telecommunications Broadcasting, Electronics test measuring instruments and electronic warfare equipments. and we are reputed with good will, as we have channelized our business and name worldwide. Our team is fully equipped with professionals of the relevant fields and they are yielding good name and business for their organization. Now it is our latent desire to develop some deep rooted business relations with your company .We are in good position to market your products at potential outlets here in Pakistan. We have a large numbers of clients based in both the private and Govt. sectors.They mostly deal with electronic assembling, testing, and production, including PCB manufacturing, stuffing of components using screen printers, automatic pick and place machines, re-flow ovens etc. We are authorized representatives of many production-related companies worldwide like TERADYNE USA, Conceptronic USA,DEK USA,ETS-Lindgen USA, Amplifier Research USA, MYDATA Sweden, Vitronics-Soltec etc. Not only we help procure systems/machines for our clients, we also provide Technical Services to the clients especially during the warrantee period(normally one year or as agreed in the contract). For this purpose, we have qualified engineers (having degree in electronics/electrical engineering) who, on a complaint, visit the customers on-site within 24 Hrs. and provide the needed help. To handle this task, we get our engineers trained with our principals (OEMs) after the procurement of the machines. In addition to providing a prompt response to the customers, the services provided from our company helps our principals to avoid unnecessary on-site visits by their engineers, which at times can become quite expensive/ difficult especially due to insurance/security problems.