Admin Officer

We are seeking a reliable and proactive Admin Officer to join our team. The Office Administrator will be responsible for overseeing the day-to-day operations of our office, providing administrative support to employees and management, and ensuring the smooth functioning of office processes. The ideal candidate is highly organized, detail-oriented, and able to multitask effectively in a fast-paced environment.

Responsibilities :

Manage front desk operations, including greeting visitors, answering phone calls, and responding to inquiries.
Coordinate appointments, meetings, and conferences, including room reservations and technology setup.
Provide administrative support to executives and staff, including drafting correspondence, preparing reports, and managing expense reports.
Maintain electronic and physical files, ensuring accuracy, confidentiality, and easy retrieval.
Monitor and replenish office supplies, equipment, and inventory as needed.
Assist with travel bookings, including flights, accommodations, and transportation, for employees and executives.
Prepare meeting agendas, take minutes, and distribute materials. Arrange for catering and equipment setup as required.
Coordinate with building management for facility maintenance, repairs, and security.
Assist with onboarding new employees, including paperwork, orientation, and workstation setup.
Serve as a point of contact between employees, management, clients, and external stakeholders.
Process invoices and expense reports accurately and in a timely manner.
Identify opportunities for process improvements and efficiency enhancements within the office administration function.

Qualifications :