Admin Assistant

We are seeking a dedicated and organized Office Administration Assistant to support our daily office operations. The ideal candidate will be responsible for a variety of administrative and clerical tasks, ensuring the smooth and efficient functioning of our office.

Key Responsibilities:

Answer and direct phone calls.
Organize and schedule appointments.
Plan meetings and take detailed minutes.
Write and distribute email, correspondence memos, letters, faxes, and forms.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system.
Update and maintain office policies and procedures.
Order office supplies and research new deals and suppliers.
Maintain contact lists.
Book travel arrangements.
Submit and reconcile expense reports.
Provide general support to visitors.
Act as the point of contact for internal and external clients.
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements:

Proven experience as an Administrative Assistant, Office Admin Assistant, or in a similar role.
Knowledge of office management systems and procedures.
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
Excellent time management skills and the ability to prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to multi-task.

Preferred Qualifications: