Posted Oct 01, 2024 1161 views
Our values and commitment to safeguarding
Shifa Foundation is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Shifa Foundation engages. Shifa Foundation expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Shifa Foundation also participates in the Inter Agency Misconduct Disclosure Scheme, Misconduct Disclosure Scheme — SCHR. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
The Manager of Procurement is responsible for managing and overseeing the procurement activities at the Shifa Foundation. This includes planning, sourcing, and purchasing goods and services in compliance with organizational policies and donor regulations. The role is pivotal in ensuring cost-effective purchasing, timely delivery, quality assurance, and maintaining ethical procurement standards.
Key Responsibilities
1. Procurement Strategy & Planning
- Develop and implement procurement strategies aligned with Shifa Foundation’s operational goals.
- Forecast procurement needs, prepare procurement plans, and manage the procurement budget.
- Ensure timely procurement of goods and services to support the Foundation’s projects and operations.
2. Vendor Management
- Identify, evaluate, and maintain a reliable supplier base.
- Negotiate contracts, pricing, and terms with vendors to ensure favorable outcomes for the organization.
- Manage supplier relationships and ensure adherence to contractual obligations, including quality and timely delivery.
3. Purchasing & Contract Management
- Oversee the entire procurement process from purchase requests to delivery, ensuring accuracy, compliance, and cost-efficiency.
- Prepare and review procurement contracts and agreements, ensuring they meet legal and organizational standards.
- Ensure proper documentation and filing of procurement records in accordance with donor requirements and internal policies.
4. Compliance & Risk Management
- Ensure that all procurement activities comply with organizational policies, legal requirements, and donor regulations.
- Conduct regular audits and reviews to mitigate procurement risks.
- Maintain transparent and ethical procurement practices in line with Shifa Foundation’s code of conduct.
5. Cost Optimization & Budgeting
- Monitor and evaluate purchasing trends to identify cost-saving opportunities.
- Work closely with the finance department to ensure procurement budgets are adhered to.
- Provide regular financial reports and analyses related to procurement spending.
6. Team Leadership & Development
- Lead and mentor the procurement team, fostering a culture of professionalism and accountability.
- Conduct performance reviews, identify training needs, and provide ongoing development opportunities for the team.
7. Stakeholder Collaboration
- Collaborate with internal departments, project teams, and donors to understand procurement needs.
- Act as a liaison between Shifa Foundation and external suppliers, ensuring effective communication and problem resolution.
Skills
Job Details
Shifa Foundation
Shifa Foundation is a registered non-governmental, non-profitable and volunteer organization based in Islamabad and stretched across the map of Pakistan with its regional offices spread nationwide. For the last 20 years, Shifa Family, which includes Shifa International Hospital, Shifa School of Medicine, Shifa School of Nursing, Tameer-e-Millat Foundation, Pakistan Kidney Institute and Shifa Foundation is providing state of the art services in health, education and development sectors and assume a leading role in Humanitarian Sector.
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