Procurement Assistant

Secours Islamique France-SIF

Posted Sep 10, 2024 1337 views Report Job

Support the Sr. Procurement Officer in sourcing and selecting vendors.
Prepare IRV’s. and issue purchase orders in accordance with the organization policies.
Obtain the quotes from suppliers and maintain the record of every quotation.
Present quotations record to the Procurement Committee at the time of Bid Opening.
Maintain and update vendors records, Supplier Database with contact details.
Communicate with suppliers to ensure timely delivery of goods and services.
Assist in resolving issues related to order discrepancies, delays, and quality concerns.
Monitor inventory levels with the coordination of Base supply Chain Officer and place orders to replenish stock as needed.
Maintain accurate records of purchases, pricing, and other important data.
Ensure all procurement documentation is properly filed and easily accessible.
Assist Sr. Procurement Officer in preparing reports on procurement activities, including spend analysis and supplier performance.
Track and report on key metrics, such as cost savings and lead times.
Ensure that all procurement activities comply with SIF policies and relevant regulations.
Assist Sr, Procurement Officer in managing risks related to procurement by conducting basic due diligence on suppliers.
Work closely with other departments, such as finance and Program, to ensure procurement activities align with SIF Program needs.
Provide administrative support to the Sr. Procurement Officer, including scheduling BID meetings and handling correspondence.

Note: This position is required on an urgent basis, we recruit on a rolling basis and is contingent upon donor funding. Only shortlisted candidates will be called for an interview. As SIF reserves the right to accept or reject any or all CV(s) without assigning any reason. Preference will be given to local candidates. We are an equal employment opportunity employer and females are strongly encouraged to apply.