Field Monitoring Assistant

Note: This position is required on an urgent basis, we recruit on a rolling basis and is contingent upon donor funding. Only shortlisted candidates will be called for an interview. As SIF reserves the right to accept or reject any or all CV(s) without assigning any reason. Preference will be given to local candidates. We are an equal employment opportunity employer and females are strongly encouraged to apply.

SIF is currently seeking Field Monitoring Assistant who will play a key role in the daily monitoring and evaluation of the School Meal Program by conducting regular visits to schools, collecting and entering data, and ensuring the smooth implementation of the program. The position requires strong attention to detail, data collection skills, and a commitment to improving the quality of the school meal program.

Objective 1: Field Monitoring:

• Conduct daily visits to schools where meals are provided to monitor the distribution and quality of meals.
• Ensure compliance with program guidelines and standards during school visits.
• Observe and report on the condition and cleanliness of meal preparation and serving areas.

Objective 2: Data Collection and Entry:

• Collect quantitative and qualitative data related to meal distribution, student attendance, and feedback from school staff and students.
• Use standardized data collection tools to ensure consistency and accuracy in data gathering.
• Enter collected data into the program\\\'s database promptly and accurately.
• Maintain up-to-date records of all monitoring activities and findings.

Objective 3: Reporting:

• Prepare and submit daily, weekly, and monthly monitoring reports to the M&E Officer.
• Highlight any issues or irregularities observed during field visits and recommend corrective actions.
• Assist in the preparation of detailed analytical reports based on collected data.

Objective 4: Quality Assurance:

• Ensure the quality and accuracy of data collected during field visits.
• Verify and cross-check data to ensure its reliability and validity.
• Identify areas for improvement in data collection processes and tools.

Objective 5: Coordination and Communication:

• Work closely with school staff, including teachers and administrators, to facilitate smooth data collection and address any concerns.
• Collaborate with other field monitoring assistants and team members to share insights and best practices.
• Maintain regular communication with the M&E Officer to provide updates on field activities and findings.

Objective 6: Capacity Building:

• Participate in training sessions and capacity-building activities organized by the program.
• Support the M&E Officer in training school staff on data collection and reporting procedures.

Objective 7: Compliance:

• Ensure all field activities comply with organizational policies, donor requirements, and relevant regulations.
• Adhere to ethical standards in data collection, including obtaining informed consent and maintaining confidentiality.

Other Duties:

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Knowledge and Skills:

• Strong understanding of data collection methodologies and tools.
• Proficiency in using data entry software and MS Office Suite (Word, Excel, PowerPoint).
• Excellent observational and reporting skills.
• Ability to work independently and manage time effectively.
• Strong communication and interpersonal skills

Competencies

Attention to Detail: High level of accuracy and attention to detail in data collection and entry.

Organizational Skills: Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple responsibilities.

Problem Solving: Effective problem-solving skills with a proactive approach to addressing issues.

Adaptability: Ability to work under pressure and adapt to changing circumstances in a dynamic work environment.

Cultural Sensitivity: Demonstrated ability to work in a culturally diverse setting and with marginalized communities.

Teamwork: Ability to work effectively as part of a team and collaborate with colleagues.

Other Requirements:

• Willingness to travel to various school locations within Quetta on a daily basis.
• Commitment to the values and principles of Secours Islamique France (SIF) and the School Meal Program.

Personality Attributes

• Respect and promote SIF values and mandate, and report to the line manager any non-respect of SIF’s policies amongst the teams or partners.
• Address needs and requests in a professional way.
• Always interact with children in presence of their parents or caregivers.
• Always respect beneficiaries’ confidentiality.
• Report any incident or act that causes harm to beneficiaries or to others.
• Aware of child protection/safeguarding concept.
• To establish and maintain effective working relations with people of different cultural backgrounds.
• Strong cross-cultural communication skills.
• Rigorous and polite.

Important to note:

• SIF does not charge a fee at any stage of the recruitment process. All applications are free for all candidates and no one should require any payment or compensation during the recruitment process. May the candidate be asked for any fee, he/she must report to SIF Administration through the recruitment contact.
• SIF commits to respect the “Do no harm” & PSEA (Prevention against sexual exploitation and abuse) principles and ensure Child Safeguarding is paramount in all its activities. We do everything possible to ensure that only those who are suitable to work with vulnerable people, in particular with children join our organization.
• This position is subject to a range of vetting checks including criminal records disclosure and reference checks. We have zero tolerance for harmful practices.
• SIF strictly prohibits dual employment, and reserves the right to initiate appropriate procedural or legal measures in response to any violation of this policy.
• Candidate will be automatically disqualify from the process in case of influencing the recruitment process.
• SIF is an equal opportunity employer that is committed to diversity and inclusion in the workplace. The Hiring is subject to donor funding*