Reporting and Data Management Officer

An International NGO  is currently seeking a Reporting and Data Management Officer having expertise in report writing, Donor reports, annual reports, interim reports, monthly and weekly reports, activity reports, factsheets development, etc.”. He/she will be responsible for looking after the overall reporting and data management of the Livelihood project and will be the focal person for reporting and data management. The position will be based in Mardan with frequent travel to project locations Mardan, Nowshera, Swabi, Buner, Malakand, Lower Dir, Upper Dir, Chitral, Haripur, and Mansehra KP.

Objective 1: Ensure Smooth Reporting of the Livelihood Project

Activities: 

• Assist supervisor/line manager in documentation/desk review for all the projects give feedback and ensure alignment to minimum standards reporting and data management. 
• Extract and analyze firsthand information of the existing surveys carried out in the program base and provide key findings to be incorporated in the need assessment section(s) of the proposals or concept notes.  

Objective 2: Reporting & Communication:

Activities:

• Compile, reconcile, and prepare reports on day-to-day project activities reported by the Field.
• Collect, analyze, systematize, and synthesize information/ updates of the project activities periodically for submission to the Line manager as well as Donor.
•  Prepare Monthly, Quarterly, annual, and Annual reports reflecting the progress of the project.
• Provide thorough progress reporting continuous analysis of the achievements, and facilitate project review.
•  Undertake field visits to gather the information and results related to the project reporting.
• File all reports arising from project implementation for record purposes.
• Prepare and deliver project-related presentations when required.
•  Provide full feedback to the field on reporting and data management problems and solutions in as much detail as possible.
• Create success stories, case studies project visibility factsheets, etc.
•  Plan, Implement, monitor and evaluate project activities of Field Offices and ensure timely submission of weekly, monthly and Final Project Report and other statistical, analytical reports reflecting the progress of the project.
• Coordinate and liaise with relevant stakeholders in general and with key staff in particular for smooth and speedy implementation of the projects.
• Produce weekly & monthly Situation Reports.
• Produce quarterly indicator reports.
• Create infographics, interactive maps, and other communication material as needed.
• Overseeing reporting and data quality in an accurate and timely manner.
• Monitor and ensure the accuracy of data collection.
•  Support the implementation and improvement of monitoring and evaluation tools and frameworks.
• Provide regular mentorship and guidance to field staff to ensure quality reporting.
• Review the quality of all final reporting products prior to release.    Provide guidance and support to media components of activities, as applicable.
•  Coordinates with the Program team on program’s activity tracker, to ensure activities, commitments and disbursements are captured.
•  Utilizes critical inputs, feedback, and assessments to inform changes in program.
• Perform any other needed duties as directed by the line manager.

 Objective 3: Data Management                                                           

Activities: 

•  Gather, verify, and accurately input data into relevant systems.
•   Maintain structured databases, ensuring proper categorization and security.
• Ensure accuracy, consistency, and completeness of data through regular checks.
• Compile and analyze data to create reports for decision-making.
•  Adhere to data protection policies and ensure confidentiality.
•  Regularly update and clean databases to prevent redundancy or errors.
• Work with different departments to ensure seamless data flow and accessibility.
• Assist team members in understanding data management processes and tools.
• Identify and resolve data-related issues promptly.
• Suggest and implement improvements for better data management efficiency.
•  Provide technical inputs in reporting and data management process and facilitate log frame formation (e.g. indicators, MOVs, and risk & assumption matrix development).
• Responsible for managing and processing all the data related to projects or program beneficiaries.
• Ensure beneficiaries' personal data and information are protected and archived in a safe manner.
• Train data management staff on data safe handling, protection, and management of data privacy.

This list is not limited; the employee may be required to perform any other task necessary and compatible with its functions.