Posted Aug 23, 2024 422 views
We are seeking a highly skilled and experienced Personal Assistant to the CEO.
The ideal candidate will possess excellent organizational abilities, strong communication skills, and a proactive attitude. This role requires a high degree of professionalism, discretion, and the ability to handle sensitive information.
Key Responsibilities:
- Provide high-level administrative support to the CEO, including managing schedules, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Coordinate and prioritize the CEO's daily activities, ensuring effective time management.
- Organize and manage meetings, including preparing agendas, taking minutes, and following up on action items.
- Arrange and coordinate external and internal meetings, including board meetings, executive team meetings, and client meetings.
- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Handle incoming and outgoing communications, ensuring timely and appropriate responses.
- Draft and review emails, reports, and other communications on behalf of the CEO.
- Assist with special projects and initiatives, including research, data analysis, and report preparation.
- Monitor project timelines and deliverables, ensuring projects stay on track.
- Plan and coordinate domestic and international travel itineraries, including flights, accommodations, and ground transportation.
- Organize events, conferences, and executive off-sites, ensuring all logistical aspects are managed smoothly.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Maintain a high level of confidentiality and security of information at all times.
Qualifications and Skills:
- Bachelor's degree in Business Administration, Communications, or a related field is preferred.
- Minimum of 3-5 years of experience as a Personal Assistant or Executive Assistant in a C-Suite.
- Proven track record of supporting high-level executives and managing complex schedules.
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to work independently and as part of a team.
- High level of attention to detail and accuracy.
- Ability to multitask and prioritize tasks effectively.
- Strong problem-solving skills and proactive mindset.
- Professional demeanor and appearance.
Job Details
Rabia Trust Hospital
Rabia Trust Hospital is a non-profit healthcare institution in Punjab, committed to delivering exceptional medical services to underserved communities. Established in 1987, our 200-bed facility offers round-the-clock emergency care, state-of-the-art medical technologies, and a wide range of specialized treatments.
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