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Posted Nov 13, 2023 6769 views
- Carrying out the day-to-day duties of front desk reception, answering telephone calls, dealing with general inquiries, and keep record of all outgoing and incoming calls.
- Takes and delivers accurate phone messages, with call back numbers, area codes and names legibly written and promptly relays messages to the proper person.
- Handling correspondence of a confidential nature and ensuring that confidentiality is maintained at all times.
- Responsible to maintain a professional attitude while conversing, needs to be well-versed with verbal and written communication styles, and most important, needs to maintain decorum, and a professional atmosphere in and around the reception area.
- Greet, assist and/or direct visitors and guests to the relevant staff.
- Receive, sort and distribute daily mail/deliveries/couriers to the appropriate staff and maintain record of all outgoing mails/packets.
- Provide official forms/formats including travel approvals, leave application, reimbursement claims etc. to all staff and ensure proper filing from the staff before submission.
- Ensure knowledge of staff movements in and out of organization.
- Review and update on a regular basis the staff contacts and telephone extension lists;
- Provide office supplies (stationery & kitchen supplies) for staff and maintain adequate stocks and stock register.
- Provide logistical support in meetings held in office board room.
- Assists with other related clerical duties such as photocopying, printing, faxing, filing and collating.
- Provide effective administrative assistance to support departmental staff.
- Ensure that the reception area and meeting room maintain a tidy and professional appearance at all times.
- Responsible to maintain mail register, attendance register/ biometric and visitors log book.
- Actively assist and participate in organizational events (meetings/workshops/trainings) etc.
- Provide assistance in purchasing monthly grocery for head office by visiting CSD shop.
- Ensure compliance with policies and procedures of the organization.
- Perform appropriate duties as assigned by supervisor with the approval of CD.
Skills
Job Details
Job Channel:
Industry:
Functional Area:
Total Positions:
1 Post
Job Shift:
First Shift (Day)
Gender:
Female
Age:
24 - 35 Years
Minimum Education:
Bachelors
Degree Title:
Social and Management Sciences
Career Level:
Experienced Professional
Experience:
1 Year - 4 Years
Apply Before:
Dec 14, 2023
Posting Date:
Nov 13, 2023
Diversity Inclusion:
We value diversity of our employees. All qualified applicants will receive fair consideration without regard to genders or socio-economic backgrounds.
Work Environment
Supervisor’s gender:
Male
Percentage of female coworkers:
20-29%
Penny Appeal
N.G.O./Social Services · 1001-1500 employees - Islamabad
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