Assistant Supply Chain / Services Officer

Asset Management

• Assist SC&S Officer to Manage Fixed Assets at FO Office Level. Ensuring all the existing and newly purchased fixed assets are properly tagged.
• Assist SC&S Officer  for Ensuring periodic reconciliations of all the fixed assets and all the fixed assets are maintained properly

Fleet Management

• Authorize vehicle movement and maintain entries in Stride, Log Book and VMS.
• Timely fuelling of vehicles
• Vehicle repair and maintenance to ensure IR Fleet remains is working condition all the time

Event Management

• Event management/ arrangements in seminars, conferences and interviews.

Security

• Assist SC&S Officer  for Ensuring the promulgation and implementation of effective security system for office and vehicles

Facilities Management

• Manage and supervise all matters related to Office, Staff residence and warehouse

Procurement

• Assist SC&S Officer for Timely procurement based on complete Procurement request which is duly approved.
• Assist program team in developing procurement plans

Warehousing

Ensure that all warehouse movements are recorded in a timely manner in the warehouse register and warehouse portal

Operational:

• Coordinate with internal (Area, and CO procurement leads, Project Lead, Department leads at FO) & external (Vendors, Line department, Law enforcement agencies) stakeholders related to timely procurement, assurance of staff security and other matters of mutual interest.
• Ensure preparation & record management of AO level procurement record/information so that may be accessed by relevant individuals as & when needed.
• Ensure the preparation, submission and payment of vendor payments
• Supervision of support staff at AO level and maintained record (Leave, Timesheet, over time and appraisal)
• Identification and addition of new vendors and preparation of vendor database
• Assist in coordination with LEA,s and generating security alerts
• Ensure proper filling of forms & formats as per desired standard
• Close coordination with line manager for effective implementation of policies/guidelines.

Organizational:

• Ensure compliance with IR’s policies & procedures in true spirit for effective delivery of services.
• Understanding of IR values and their demonstration in real time.
• Abide by the IR zero tolerance policy towards bribery & corruption as well as sensitize others on coping mechanism so that they can raise voice as & when feel inappropriate.
• Thorough knowledge of IR strategic priorities & the way you can contribute in its achievement.
• Assist in the identification & documentation of organizational successes for showcasing IR work
• Facilitate the organizational stance on clime change through adaptation of environment friendly & cost-effective approaches in your domain.
• Respect & promote the organizational stance on workforce diversity & support the efforts being made for mainstreaming of marginalized groups i.e. Persons with disability and old age, minorities, Women & children etc. in carrying out organization activities.
• Ensure periodic field visits to witness the challenges and implementation of activities at ground level.
• Participation and facilitation in the implementation of IR seasonal programmes.

Note: The position will be filled on a rolling basis, so we encourage interested candidates to apply as soon as possible. Applications will be reviewed continuously, and the role may be filled before the deadline if a suitable candidate is identified

Pre-employment Checks:

Any employment with Islamic Relief will be subject to the following checks:

• Screening clearance
• Receipt of satisfactory references
• Please note, we are only able to accept applications from candidates who are eligible to live and work in Pakistan. We are unable to progress applications that would require sponsorship.
• Our Values and Commitment to Safeguarding:
• IR is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IR engages. IR expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
• The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.
• All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme.
• In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.
• By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
• Islamic Relief is an equal opportunities employer.
• To cater to the higher living cost, IR Pakistan is transferring the exchange gain (PKR-GBP) on salary to staff at a prevailing conversion rate till further notice. Salaries are paid in local currency.