Posted Dec 05, 2023 1521 views
Major functions
Under the direct supervision of the Finance and Admin Manager, the position will be responsible for procurement of supplies and equipment, arranging travel logistics, liaising with external contractors on a day-to-day basis for contracts and performance of services, ensuring all payments are out in a timely fashion and all services are performed according to organization needs and policies/procedures. Also, the individual will support the general administration of the organization to comply with all the requirements of the clients.
IMajor Duties and Responsibilities:
- Coordinate and provide all the logistics support including arranging transport, air tickets and lodging arrangements for all the project activities.
- Coordinate with insurance companies regarding all insurance matters.
- Coordinate with vendors in calls for quotations for various supplies, equipment, and other project needs.
- Prepare a comparative statement summary of quotations received from the vendors.
- Assist in drafting the procurement contracts with vendors/contractors.
- Tracks supplies and other service orders to ensure timely deliveries.
- Maintain the proper inventory/record of all equipment procured for the projects.
- Coordinate with the vendors, contractors, and field staff to resolve complaints and issues.
- Review all invoices and expense claims, resolve any invoicing issues, attach required supporting documents and submit to the Manager of Finance and Logistics for payment process.
- Prepare a detailed summary of monthly invoices and submit it to the Manager of Finance and Logistics for the approval process.
- Liaison with Pakistan office management for preparation of cheques for payments to all vendors and consultants.
- Ensure and coordinate timely payments to vendors and consultants.
- Maintain separate records for each project billing/finance and related communication and provide necessary support to the Manager of Finance and Logistics for the execution of projects.
- Record all transactions in Quickbooks and share the financial reports with the Manager of Finance and Logistics.
Required Skills and Competencies
- Accounting and Admin skills are essential.
- A good understanding of grants management and contract requirements will be preferred
- Knowledge of accounting principles and related procurement regulations.
- Strong analytical skills with the ability to set priorities, complete work with minimal supervision, and meet deadlines.
- Tax knowledge of provincial and federal regulations.
- Solid understanding of MS Office.
Skills
Job Details
Integral Global
INTEGRAL GLOBAL WORKS WITH FOUNDATIONS, EDUCATIONAL INSTITUTIONS, AND MINISTRIES TO DEVELOP AND IMPLEMENT SUSTAINABLE PUBLIC HEALTH SOLUTIONS
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