Posted Jan 25, 2024 768 views
Hotel Ventures Ltd is located in London and provide a wide range of Hotel Management services in The UK. We are looking for a Personal Assistant/Office Administrator who will be working remotely 10am – 5pm UK time on zoom Monday to Friday.
THE ROLE
The role covers a number of areas as set out below. However, this list is not exhaustive, and as one might expect in a business, all staff are expected to be open minded to the tasks that are required to be done to ensure the success of the business.
OFFICE ADMINISTRATOR
The role of office administrator is crucial to the success of the business. Along with the more typical administrative role, the position ties the office activity and other employees together. This requires an individual who can act well within a team of strong personalities but also provide direction to the group when required. The individual should have confidence in their own abilities, a good understanding of what the brand represents and the overall aims of the business, so that, acting under their initiative, they can provide direction to colleagues to ensure all other roles are being undertaken correctly.
PERSONAL ATTRIBUTES
· A university education and excellent communication skills – verbal and written.
· Excellent PA/Secretarial skills with exceptional organisational ability.
· An excellent level of IT ability including Word, Excel, Outlook and PowerPoint. Some basic accounting/bookkeeping and knowledge would be useful.
· Being attentive to details with the ability to take the initiative and make considered and responsible decisions as required.
· A confident outgoing personality with a hardworking approach and a robust mental attitude.
· Ability to multitask projects and is flexible in managing day-to-day tasks – and be calm under pressure.
· Ability to work without reliance on other team members – to a degree/where appropriate.
· Microsoft Office skills are vital
Overseeing office policies
· Creating and maintaining a filing & key management system which includes electronic archiving
· Maintaining corporate policy procedures & documents
· Staff employment files
· Sick days & holiday records
· H&S requirements
Considering and implementing new marketing strategies
· Drafting advertisements for magazines
· Thinking of new marketing initiatives
· Updating all our Social Media platforms
· Managing our website
General bookkeeping
· Sending Invoices for fees & disbursements and chasing clients for payments
· Monitoring incoming payments & completion monies
· Staff expenses
· Liaising with accountant
· Book-keeping queries
· Creating and issuing sales memorandums and commission invoices
General PA and Secretarial support to the Director:
· Diary management
· Taking and typing up of minutes
· Running errands out of the office.
· Managing all emails, WhatsApp groups etc
· Arranging Travel booking, hotel etc
· Helping Director with all his day to day business and personal tasks
Job Details
Hotel Ventures Ltd
.
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