Posted Nov 17, 2023 1062 views
We are seeking a highly organized and proactive Online Personal Assistant to support our Sales Associate in managing day-to-day tasks, coordinating schedules, and ensuring seamless communication. The successful candidate will play a crucial role in optimizing the sales associate's efficiency and effectiveness in a dynamic online environment.
Responsibilities:
Calendar Management:
- Schedule and organize meetings, appointments, and calls for the Sales Associate.
- Ensure the associate is well-prepared for meetings by providing necessary documents and information in advance.
Communication Coordination:
- Act as a liaison between the Sales Associate and clients, internal teams, and external partners.
- Manage and respond to emails, inquiries, and messages on behalf of the associate.
Document Preparation:
- Prepare, proofread, and format documents, presentations, and reports as needed.
- Assist in creating sales proposals and other relevant materials.
Data Management:
- Maintain and update client databases, sales reports, and other essential records.
- Assist in data analysis and reporting to identify sales trends and opportunities.
Travel Arrangements:
- Coordinate travel plans, including booking flights, accommodations, and transportation.
- Ensure all travel details are well-organized and communicated.
Task Prioritization:
- Help the Sales Associate prioritize tasks and manage time effectively.
- Anticipate needs and proactively address issues to enhance productivity.
Research Support:
- Conduct market research and competitor analysis to provide valuable insights.
- Summarize relevant industry news and updates for the Sales Associate.
Virtual Meeting Support:
- Set up and manage virtual meetings, webinars, and online presentations.
- Troubleshoot technical issues to ensure smooth virtual interactions.
Qualifications:
- Proven experience as a virtual assistant or personal assistant, preferably in a sales or business environment.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication skills, both written and verbal.
- Proficient in Microsoft Office and other relevant software.
- Familiarity with online collaboration tools and virtual meeting platforms.
- Ability to work independently and efficiently in a remote work setting.
- Proactive mindset with a focus on problem-solving.
Education and Experience:
- Bachelor's degree in Business Administration, Marketing, or a related field is preferred.
- Previous experience in sales support or as a personal assistant is advantageous.
Job Details
GTA HR Flexible Staffing INC
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