Finance Assistant

Confidential

Mardan , Pakistan

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Posted 3 hours ago 5 views Report Job

PKR. 70,000 - 80,000/Month

Based in Mardan under the supervision of the Base Admin & Finance Officer, the Finance Assistant is responsible for Cash Management, scanning of Accounting Books and Archiving of Accounting Data.

He/she is:

Part of the finance team, as à key Player.
A focal Person for record-keeping, scanning, and cash management.

Objective 1: Cash Management Activities

Ensure accurate and efficient Safe (Cash) management.
Follow & Implement all organizational policies, procedures, grant compliance, and documentation requirements.
Keep the office safe, safe keys, cash, and other assets in a secure and protected place.
Keep a record of all cash, and advances on excel worksheet, and update reconcile on a daily basis.
Do accurate cash counts daily and whenever needed by seniors.
Disburse or receive authorized cash payments and receipts.
Ensure all required documents are attached; calculations are correct, and appropriate approvals and reviews are made as per the organizational Policy before payment of any cash payments.
Enter all transactions to be fed in accounting software under the supervision of the Finance and admin officer.
Establish daily cash needs, after consultation with the Logistics/Program/HR department.
Verify that all the Cash receipts/invoices are correctly filled and they are eligible for Organizational accountancy (indicating: the date, and details of the supplier, and clearly writing the amount in figures and words with the stamp PAID).
Cross-verify the field office Cash Vouchers along with accounting books. After ensuring accurate accounting entries and payment vouchers, do the signature on vouchers.

Objective 2: Scanning and Record-Keeping Activities

Scanning of all the vouchers of Field accountancies after finalization.
Ensure scanning of all financial vouchers should be on time and accurate.
Archiving of Monthly Accountancy in the record room.
Maintain, secure, and care for records in accordance with Organizational Policy and procedures.
Keep all finance documents and reports are properly filed, labeled, and stored in an accurate and easily accessible manner.
Determine which records will be created, gathered, and maintained, and produce records for audit and other purposes.

Objective 3: External Dealing:

Activities:

Provide support to the finance department in bank coordination (Cheque withdrawal, Cash deposit, bank deposit, collection of bank statements, and salaries submission).

Objective 4: Managing the Expenditures:

Activities:

Code all expenditures following the standard chart of accounts, code budget and record to the accounting software or recording system daily and ensure weekly review and posting.
Match invoices/receipts with payment vouchers, GRN and other required documents.
Prepare cash, and advances reconciliations and submit for review/approval every week and at the end of the month.
Provide the Accounting Data to Organizational Internal or External Auditors with the approval of Line Manager.
Be adaptable and flexible to take new tasks and new assignments as requested from time to time.