Junior Human Resource Specialist

The Junior Human Resource (HR) Specialist will support the HR department in various administrative and operational tasks. This entry-level position focuses on assisting with recruitment, employee onboarding, maintaining employee records, and providing general HR support to ensure smooth HR processes within the organization.

Key Responsibilities:

Recruitment and Onboarding:
- Assist with posting job advertisements on job boards, company websites, and social media platforms.
- Screen resumes and shortlist potential candidates.
- Schedule and coordinate interviews with hiring managers.
- Conduct reference checks and background verification.
- Prepare onboarding documentation and assist in new employee orientations.
Employee Records and Data Management:
- Maintain and update employee records, ensuring accuracy and confidentiality.
- Assist with HR database management, ensuring all employee data is kept up-to-date.
- Prepare and file HR-related documents, including employment contracts, job descriptions, and performance reviews.
Employee Relations and Support:
- Provide first-line support for employee inquiries related to HR policies, benefits, and procedures.
- Assist in handling employee grievances and escalating issues to senior HR staff as needed.
- Support with employee engagement initiatives and communication activities.
Training and Development:
- Coordinate logistics for employee training sessions, workshops, and development programs.
- Maintain training records and track participation.
Payroll and Benefits Administration:
- Assist the HR team with payroll processing, ensuring accuracy of employee working hours, leaves, and deductions.
- Help administer employee benefits, including health insurance, leave balances, and retirement plans.
Compliance and Policy Implementation:
- Ensure adherence to company policies and legal requirements regarding labor laws, workplace safety, and diversity.
- Assist in drafting, updating, and communicating HR policies and procedures.
General Administrative Support:
- Assist in preparing HR reports and presentations for management.
- Coordinate HR events such as team-building activities, career fairs, and employee recognition programs.

Qualifications:

Education: Bachelor’s degree in Human Resources, Business Administration, or a related field.
Experience: 0-2 years of experience in an HR or administrative role.
Skills:
- Strong communication and interpersonal skills.
- Basic knowledge of labor laws and HR best practices.
- Familiarity with HR software (HRIS), payroll systems, and Microsoft Office Suite.
- Excellent organizational and time management skills.
- Ability to handle sensitive and confidential information with professionalism.

Key Competencies: