You will play a pivotal role in providing comprehensive administrative and secretarial support to ensure the efficient operation of the CSO's office. This position requires a proactive and highly organized individual with exceptional communication skills and the ability to handle a wide range of tasks with confidentiality and professionalism.
Location: Lahore Township
Timings: Mon to Sat (9am to 5pm)
Industry: NGO
Experience: 3 to 5 years as Personal Assistant
KEY RESPONSIBILITIES:
1) Calendar Management:
Effectively manage the CSO's calendar, scheduling meetings, appointments, and ensuring timely reminders. Coordinate and prioritize appointments, conferences, and travel arrangements.
2) Communication and Correspondence:
Handle all incoming and outgoing communications, including emails, calls, and written correspondence. Draft, proofread, and edit documents, letters, and reports as required.
3) Meeting Coordination:
Arrange and coordinate meetings, including logistics, agenda preparation, and minutes when necessary. Ensure the CSO is well-prepared for meetings by providing necessary documents and information in advance.
4) Travel Arrangements:
Make travel arrangements, including booking flights, accommodations, and transportation. Prepare travel itineraries and ensure all necessary arrangements are in place for smooth travel.
5) Document Management:
Organize and maintain electronic and physical files, ensuring easy retrieval of information. Manage confidential information with discretion and professionalism.
6) Event Coordination:
Assist in the planning and coordination of events, conferences, and special projects. Collaborate with other departments and external partners as needed.
7) Administrative Support:
Handle general administrative tasks such as expense management, invoice processing, and procurement. Provide support for ad-hoc projects and tasks as assigned by the CSO.
8) Relationship Management:
Liaise with internal and external stakeholders on behalf of the CSO. Build and maintain positive relationships with key contacts.
Job Requirements: