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Administrative Executive

Office Management: Oversee the daily administrative activities of the factory office, ensuring a well-organized and professional work environment. Manage office supplies, equipment maintenance, and procurement as needed.

Vendor Management: Coordinate with vendors and suppliers for office supplies, Scrap, Maintenance services and procurement needs. Getting approval through proper channel and negotiate contracts to ensure favorable terms and cost-effectiveness.

Plant/ Office Keys: Maintain office keys in safe and secure place and ensure all keys are in safe custody and will be available as & when required.

Visitor and Guest Management:

Coordination in assisting visitors, guests, and clients in a courteous and professional manner, ensuring a positive first impression of the factory.

Administrative Support: Provide administrative support to various departments. Assist in preparing reports, presentations, and data analysis for Admin records as required.

Canteen Affairs:

Supervise Canteen and contractor affairs and ensure smooth operations and bill verifications as per SOPs

Security Affairs:

Maintain proper security checks and guards deployment and ensure security compliances.

General Admin Purchases:

Maintain Budget of Admin purchases as per approved limits for Janitorial, Kitchen & entertainment items and proper record keeping of the same.

Repair & Maint. of Factory Building:

Coordinate in assign task as & when required for Civil Work and give proper feedback on the same.

Staff Accommodations:

Ensure proper utilization of staff accommodations in factory area as per notified procedure & guidelines and keep residents records.

Office Pool Vehicles:

Ensure proper periodic maintenance of office vehicle and keep up to date records and submission of expenses to HOD with proper approval with Dept. head.

Bills & Payments:

Ensure verification of bills and timely submissions for approvals.

Documentation and Record Keeping:

Maintain and update records, documents, and files related to various administrative matters, including contracts, correspondence, and reports. Ensure proper filing and documentation procedures are followed for easy retrieval and compliance.

Skills

Positive Approach Analytical Skills Close Attention to Detail Plant Administration Microsoft Outlook Microsoft Excel

Job Details

Industry:

Manufacturing

Functional Area:

Administration

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

Full Time/Permanent

Job Location:

Karachi, Pakistan

Gender:

Male

Minimum Education:

Bachelors

Degree Title:

B.COM, BBA PUBLIC ADMIN

Career Level:

Experienced Professional

Minimum Experience:

5 Years (Nearby resident of Port Qasim area . Experience in Manf. Plant/Steel/Metal plant is highly preferable.)

Apply Before:

Feb 16, 2024

Posting Date:

Jan 15, 2024

Bilal Metals Private Limited

Manufacturing · 101-200 employees - Karachi

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