Digitizing them: Scanning all MERF paperwork to create high-quality digital files.
Ensuring their accessibility: Uploading all digital copies to the designated Internal Archives System, making them readily available for future reference.
Maintaining organization: Implementing a filling structure within the Internal Archives System to ensure MERF documents can be easily located.
Main Responsibilities:
1. Scanning MERF documents: Converting physical copies of Coordination & Finance (MERF) documents into digital files using a document scanner.
2. Uploading digital MERF documents: Transfer the scanned MERF documents to a designated archival storage system for safekeeping and future reference.
3. Maintaining a digital filing system: Organizing the uploaded MERF documents within the archive system using a logical and consistent structure for easy retrieval.
4. Applying metadata: Assigning relevant keywords to each uploaded document to facilitate searching and filtering based on content.
5. Preserving physical documents (if applicable): Following established procedures for storing and caring for the original MERF documents to prevent damage or loss.
6. Quality control: Ensuring the scanned digital copies are clear, legible, and complete before uploading.
7. Data backup and security: Participating in procedures to back up archived data and maintain a secure digital storage environment.
8. Reporting: Preparing reports summarizing the number of documents scanned, and uploaded, and any encountered issues that require attention (depending on workflow).
Declaration:
Our organization has a zero-tolerance policy on conduct that is incompatible with the aims and objectives, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. It also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
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