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Executive Secretary

The Executive Secretary will be responsible for assisting our executive team in managing their daily schedules, coordinating meetings and travel arrangements, and handling a variety of administrative tasks. The ideal candidate is a professional and self-motivated individual who can work efficiently and effectively in a fast-paced environment.

Key Responsibilities:

Calendar Management: Maintain and organize the schedules of the executive team.

Schedule meetings, appointments, and conference calls.
Coordinate with internal and external stakeholders to ensure efficient time management.

Travel Arrangements: Plan and book travel itineraries, including flights, hotels, and ground transportation.

Prepare travel documents and ensure the executives have all necessary information for their trips.

Communication Management: Manage and screen phone calls, emails, and other forms of communication.

Draft and proofread correspondence and reports for the executive team.

Meeting Coordination: Prepare meeting agendas, materials, and presentations.

Arrange meeting logistics and attend meetings to take minutes and follow up on action items.

Document Management: Maintain and organize important company documents, files, and records.

Ensure document confidentiality and proper version control.

Administrative Support: Handle general administrative tasks, such as photocopying, faxing, and data entry.

Manage expenses, reimbursements, and petty cash as needed.

Special Projects: Assist with various special projects and research tasks as assigned by the executives.

Skills

Time Management Aseptic Technique Knowledge Calendar Management

Job Details

Industry:

Real Estate/Property

Functional Area:

Secretarial, Clerical & Front Office

Total Positions:

1 Post

Job Shift:

First Shift (Day)

Job Type:

Full Time/Permanent

Job Location:

Lahore, Pakistan

Gender:

No Preference

Minimum Education:

Bachelors

Career Level:

Experienced Professional

Minimum Experience:

2 Years

Apply Before:

Nov 24, 2023

Posting Date:

Oct 23, 2023

AlKabir Developers

Real Estate/Property · 51-100 employees - Lahore

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