Posted Jul 20, 2023 498 views
Greeting and Welcoming: Providing a warm and friendly welcome to all visitors, clients, or customers as they arrive at the organization's premises.
Answering Phone Calls: Managing incoming phone calls, handling inquiries, taking messages, and redirecting calls to the appropriate departments or individuals.
Assisting with Inquiries: Providing accurate and helpful information in response to questions about the organization's products, services, or general queries.
Scheduling and Appointments: Managing appointment schedules for meetings, interviews, or other events to ensure smooth coordination.
Mail and Package Handling: Receiving, sorting, and distributing mail and packages, as well as managing outgoing mail.
Registering Visitors and Guests: Recording visitor details, issuing visitor badges, and enforcing access control policies as necessary.
Maintaining the Reception Area: Keeping the reception area clean, organized, and well-presented, creating a positive impression for visitors.
Administrative Support: Assisting with various administrative tasks, such as data entry, filing, and maintaining records.
Cash Handling and Payments: Processing payments, handling cash transactions, and issuing receipts when applicable.
Assisting Other Departments: Providing support to different departments within the organization, such as helping with event arrangements or preparing meeting rooms.
Handling Complaints or Issues: Addressing complaints or concerns from visitors or clients and forwarding them to the relevant individuals for resolution.
Managing Deliveries and Couriers: Receiving and coordinating deliveries and couriers, ensuring they reach the intended recipients promptly.
Maintaining Office Supplies: Monitoring and restocking office supplies, such as stationery and other essentials.
Keeping Records: Maintaining accurate and up-to-date records, such as visitor logs and appointment schedules.
Multitasking: Handling multiple tasks efficiently and effectively, especially during busy periods.
Time Management: Managing time effectively to ensure that all tasks are completed promptly and without compromising quality.
Remaining Knowledgeable: Staying informed about the organization's offerings, policies, and procedures to provide accurate information to visitors and callers.
Emergency Response: Knowing and following appropriate protocols in case of emergencies, including contacting emergency services or alerting the necessary personnel.
Handling Special Requests: Accommodating special requests from visitors, clients, or employees to the best of their ability.
Maintaining Confidentiality: Respecting the confidentiality of sensitive information and not disclosing any confidential data to unauthorized individuals.
Job Details
Al-Awan Electric Works and Construction Co.
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