Executive Coordinator

Executive Coordinator is responsible for providing administrative and operational support to senior management and facilitating communication and coordination across departments. This role requires a proactive and detail-oriented individual who can assist in project management, prepare reports, and contribute to organizational decision-making processes. The Staff Officer will act as a liaison between various stakeholders and help maintain effective workflows within the organization.

Key Responsibilities:

Administrative Support:

Manage calendars, schedule meetings, and coordinate appointments for senior management.
Prepare agendas, take minutes, and distribute documentation for meetings.
Handle correspondence, emails, and inquiries, ensuring timely responses and follow-ups.

Project Coordination:

Assist in the planning, execution, and monitoring of strategic projects and initiatives.
Track project timelines, milestones, and deliverables to ensure timely completion.
Prepare progress reports and presentations for senior management review.

Data Analysis and Reporting:

Collect, analyze, and summarize data to support decision-making and strategic planning.
Prepare reports, presentations, and briefs on operational performance and key metrics.
Identify trends, issues, and opportunities for improvement based on data insights.

Communication and Collaboration:

Serve as a point of contact for internal departments and external partners, fostering effective communication and collaboration.
Coordinate with stakeholders to gather information, resolve issues, and ensure alignment on objectives.
Facilitate cross-functional teamwork and knowledge sharing within the organization.

Policy and Procedure Compliance:

Ensure adherence to organizational policies, procedures, and regulatory requirements.
Assist in the development and implementation of departmental policies and guidelines.

Qualifications:

Bachelor’s degree in Business Administration, Public Administration, or a related field (preferred).
Proven experience in an administrative or staff support role, preferably in a similar capacity.
Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.
Excellent communication skills, both written and verbal, with attention to detail.
Proficiency in MS Office suite (Word, Excel, PowerPoint) and office management software.
Analytical mindset with the ability to interpret data and generate insights.
Ability to maintain confidentiality and handle sensitive information with discretion.