Office Boy

About Secours Islamique France:

Since its founding in 1991, Secours Islamique France considers that diversity is wealth. We study therefore all applications to the extent that they present the skills required for the position to be filled.

Our Organization is particularly concerned with the ethical and deontological dimensions in all its activities. we therefore reserve the right to systematically check criminal records during the recruitment process, in accordance with current law. In line with this policy, SIF practices zero tolerance towards any type of fraud, corruption, harassment, abuse, or violence of any nature whatsoever, and, more generally, any violation of legislation, regulations, or the code of conduct established internally.

SIF is a humanitarian organization, and the principle of “Do no harm” is therefore central: we ensure that respect and the safety of the children we support in our projects is a primary consideration for all our collaborators and partners. Our charter is a real commitment: we mobilize all of our staff in the promotion, dissemination and respect for the principles laid down.

Diversity, Equity & Inclusion:

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable, and inclusive than we are today.

Position Summary:

The Office Boy is responsible for providing administrative support to ensure the smooth operation of the office. This role involves performing various tasks such as messenger services, photocopying, and maintaining office cleanliness.

Administrative Support

• Provide administrative support to staff members as needed.
• Assist with tasks such as photocopying, scanning, and binding documents.
• Maintain the office's filing system, both physical and digital, ensuring confidentiality and security of sensitive information.

Messenger Services

• Deliver and collect documents, packages, and other items as required, ensuring timely and secure delivery of confidential documents.
• Liaise with external partners, vendors, and stakeholders as needed.

Office Maintenance

• Maintain the office's cleanliness and organization, including the reception area, meeting rooms, and staff kitchen.
• Ensure that all office equipment is in good working condition, reporting any maintenance or repair needs to management.

Errands and Tasks

• Perform various errands and tasks as requested by staff members, such as picking up supplies or going to the post office.
• Assist with setting up meeting rooms and preparing materials for meetings.

Communication and Interpersonal Skills

• Provide excellent customer service to visitors, staff members, and external partners, upholding the principles of respect, dignity, and compassion.
• Maintain confidentiality and handle sensitive information with discretion.

Safety and Compliance-

• Follow all safety guidelines and protocols to ensure a safe working environment, adhering to the organization's security policies and procedures.
• Report any safety hazards or concerns to management promptly.

Competencies:

• Respect and promote SIF values and mandate, and report to the line manager any non-respect of SIF’s policies amongst the teams or partners.
• Address needs and requests in a professional way.
• Always interact with children in the presence of their parents or caregivers.
• Always respect beneficiaries’ confidentiality.
• Report any incident or act that causes harm to beneficiaries or to others.
• Aware of child protection/safeguarding concepts.
• to establish and maintain effective working relations with people of different cultural backgrounds.
• Strong cross-cultural communication skills.
• Rigorous and polite.

Note

Any attempt to influence or interfere with the recruitment process will result in automatic disqualification of the candidate.

We ensure a fair and transparent selection process, and any form of canvassing or external influence will not be tolerated.