HR Officer

About Secours Islamique France:

Since its founding in 1991, Secours Islamique France considers that diversity is a wealth. We study therefore all applications to the extent that they present the skills required for the position to be filled. 

Our Organization is particularly concerned with the ethical and deontological dimensions in all its activities. we therefore reserve the right to systematically check criminal records during the recruitment process, in accordance with current law. In line with this policy, SIF practices zero tolerance towards any type of fraud, corruption, harassment, abuse, or violence of any nature whatsoever, and, more generally, any violation of legislation, regulations, or the code of conduct established internally.

SIF is a humanitarian organization, and the principle of “Do no harm” is therefore central: we ensure that respect and the safety of the children we support in our projects is a primary consideration for all our collaborators and partners. Our charter is a real commitment: we mobilize all of our staff in the promotion, dissemination and respect for the principles laid down.

Diversity, Equity & Inclusion:

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable, and inclusive than we are today.

General Position Summary:

The Base HR Officer at Secours Islamique France (SIF) plays a important role in managing human resources and supporting the organization’s operations in Sindh, Pakistan. He will be based in SIF Base Office in Hyderabad, reporting directly to the Field Coordinator in Sindh and technically to the HR Manager in Islamabad, this position is responsible for maintaining HR records, overseeing payroll management, handling compensation and benefits, and supporting learning and development (L&D) initiatives across all SIF projects. The Base HR Officer will ensure compliance with SIF policies, support recruitment processes, and contribute to internal and external audit preparations. 

Additionally, the Base HR Officer is tasked with implementing SIF's values and ethical standards by upholding zero tolerance for misconduct, promoting diversity, and safeguarding children and vulnerable populations. The ideal candidate will have a solid background in HR management, with a focus on L&D, strong organizational skills, and the ability to work in challenging and remote environments while maintaining professionalism and confidentiality.

Key Responsibilities:

HR Data Management & Administration:

• Independently manage and update comprehensive HR records, both digital and hard copies, in collaboration with the HR Manager.
• Support and refine job announcements and descriptions, conduct interviews, and facilitate employee recruitment processes.
• Ensure accuracy and completeness of personnel files by collecting essential documents from new hires, including CVs, signed contracts, and contact information.
• Collaborate with logistics to secure Identity Cards for all staff members.
• Maintain HR database and files, ensuring the confidentiality of sensitive information.
• Update and manage employee benefits, employment status, and related records.
• Conduct file audits to ensure compliance with document collection and retention policies.
• Collaborate with the HR Manager in payroll and benefits audits.
• Monitor and maintain records of EOBI, health insurance, and life insurance.
• Provide support to definition of the mission L&D strategy.
• Responsible for mobility for the mission with collaboration of HR Team in the projects.
• Is in charge of updating the list of mobility and annual trainings plan of the mission with the collaboration of HRCO. 

Training and Development:

• Responsible for compiling L&D monthly reports from the different projects.
• Focal point for Performance Management, ensure follow up on objective setting, midyear review and end of year appraisal and have data readily available for decision making.
• He/she will be responsible for generating reports against the appraisals.
• Follows up the overall implementation of the induction process in all projects.
• Collects feedback from the projects regarding good practices and challenges faced.
• Briefs all the HR Officers and Coordinator on HR and L&D.
• Supports the mission on L&D Budget preparation.
• Works with the HRCo on Training plan.
• Facilitate and deliver training courses when required.
• Providing expertise upon request to line managers concerning the assessment of training needs within the teams they supervise.
• Provide administrative and planning support to staff going on international trainings. 

Payroll Management

• Conduct the administrative follow-up of staff leave and other benefits, serving as the primary point of contact for any related queries or concerns.
• Spearhead payroll audits and coordinate with internal and external auditors to guarantee the integrity of payroll data.
• Collaborate with finance and other relevant departments to guarantee seamless integration of payroll processes within the broader organizational framework.
• Develop and maintain effective communication channels with staff regarding payroll matters, demonstrating a commitment to transparency and responsiveness.

 Compensation & Benefits

• Manage the enlistment of all staff in life insurance , including the processing of claims in strict accordance with established policies
• Monitor and communicate staff leave benefits, providing necessary data promptly upon request.
• Coordinate with insurance providers to process all health claims for staff, meticulously following up for timely reimbursement.
• Maintain up-to-date knowledge of industry trends and legislative changes to ensure the mission's compensation and benefits packages remain competitive and compliant.
• Provide comprehensive support during internal and external audits, ensuring all compensation and benefits-related documentation is accurate and readily available. 

Internal and External Audits:

• Assist HR Manager in the preparation of reporting and audit documentation.
• Ensure internal control audits and implement corrective actions.
• Prepare staff files as per audit requirements and maintain up-to-date files and folders for internal and external audits.
• Responsible for the maintenance and provision of both soft and hard data for audit purposes.

Knowledge:

• Excellent computer knowledge with command on MS Excel among other packages of MS Office.
• Knowledge of Record keeping.
• Ability to organise work schedule on regular basis and flexibility; discrete and respectful to confidentiality.
• Good Team player and motivated to work in remote and uncertain environment respecting standard operating procedures as devised and instructed.

Competencies:  

• Respect and promote SIF values and mandate, and report to the line manager any non-respect of SIF’s policies amongst the teams or partners.
• Address needs and requests in a professional way.
• Always interact with children in presence of their parents or caregivers.
•  Always respect beneficiaries’ confidentiality.
• Report any incident or act that causes harm to beneficiaries or to others.
• Aware of child protection/safeguarding concept.
• Able to establish and maintain effective working relations with people of different cultural backgrounds.
• Strong cross-cultural communication skills.
• Rigorous and polite.