Rozee is seeking a highly organized and detail-oriented Personal Assistant to provide comprehensive support to our executives. The Personal Assistant will play a pivotal role in ensuring the efficient management of day-to-day operations while maintaining confidentiality and exercising discretion in all tasks. This role requires excellent time management, communication, and organizational skills, as well as the ability to multitask effectively in a dynamic environment. The ideal candidate will have a minimum of 3-4 years of experience in a similar role, demonstrating proficiency in Microsoft Office and familiarity with various project management tools. Although this position does not require managing a team, the candidate must be adaptable and proactive in supporting the needs of executives and assisting with various administrative tasks as necessary.
Responsibilities
- Provide high-level administrative support to executives and senior management, ensuring smooth operations and effective communication.
- Manage executives' schedules, including organizing appointments, meetings, and travel arrangements, while prioritizing competing demands.
- Assist in the preparation of documents, reports, and presentations using Microsoft Office applications, ensuring accuracy and attention to detail.
- Act as a communication liaison between executives and stakeholders, professionally handling incoming calls, emails, and inquiries.
- Conduct research and compile information for meetings, presentations, and reports to support decision-making processes.
- Maintain organized filing systems for important documents and confidential information, ensuring easy retrieval and security.
- Monitor and manage deadlines for projects and tasks, proactively reminding executives of upcoming commitments and important dates.
- Help coordinate events and meetings, including logistics such as venue selection, catering, and materials preparation.
- Facilitate effective communication between departments, enhancing cooperation and information flow across the organization.
- Demonstrate a high level of integrity and discretion in handling sensitive and confidential information, maintaining privacy at all times.
- Support the integration of new technologies and project management tools that enhance productivity and service delivery.
- Adapt to changing priorities and look for innovative solutions to address challenges and streamline processes.
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