Supervising functions of finance unit including treasury management, cash flow management, book keeping in the computerized accounting software and maintaining financial records.
Ensure that appropriate finance system is maintained, and that all procedures and controls are implemented.
Ensuring compliances of organizations policies and sub grant agreement clauses.
Ensuring standard financial reporting standards. 5. Ensuring effective & efficient system of internal controls which complies with organization financial SOPs.
Budgeting, forecasting, budget monitoring, cash flow and donors fund management.
Preparing monthly, interim and final financial reports of multi donor funded projects and related liaison and follow ups.
Liaison with banks and other financial institutions regarding treasury management and currency exchange rate.
Ensure all financial transaction are carried out and recorded in accordance with standard financial procedures in the accounting software.
Preparing Budget Variance Analysis reports.
Preparing monthly bank and cash reconciliation statements.
Maintaining funds monitor and budget monitor reports.
Managing allocation of funds, quarterly forecasting, funds availability and monitoring cash budget.
Preparing and reconciling monthly approved payroll sheet.
Preparing & reviewing month end cashbooks and bank books supported with financial ledgers
Managing and overseeing the cash flow of the organization by ensuring appropriate treasury controls.
Approve statements prepared by finance officer regarding outstanding balances of creditors on monthly basis.
Orient and facilitate finance staff at head office and its sub-offices level.
Managing external auditor relationship and ensuring the organization is compliant with accounting standards
E-filing of withholding tax, withholding tax statement and submission of employer annual statement to FBR
Overseeing accruals, tax, treasury, financial and management accounting functions.
Overall supervision of Finance, HR and Administrative Management functions.
Assist admin staff in office inventory/stock/assets record keeping.
Providing support to the office in all other financial and operational activities.
Supervising sub offices administration and finance staff.

Manage daily financial transactions.
Check for compliance with policies and procedures before making any payments.
Process all payments and maintaining payment record of all invoices received.
Prepare and posting all kind of vouchers.
Maintain the books of accounts in coordination with the line manager.
Manage data file and appropriate filing of hard copies of financial documents and reports.
Manage petty cash.
Prepare weekly and monthly cash projections.
Liaison with the banks and ensure regular monitoring of transactions in bank accounts.
Responsible for withholding tax on all payments and subsequently depositing the withholding tax in the government treasury as per FBR rules and regulations.
Prepare bank and cash books.
Prepare bank and cash reconciliation statements
Prepare funds reconciliation statement
Prepare monthly fuel consumption reports
Carry out the calculation of the payroll, including overtime for staff as per their contract.
Deduct EOBI contribution and deposit the same to the EOBI department.
Prepare & maintain schedules (advances, payables, prepayments etc.)
Prepare the monthly finance report and send for consolidation.
Manage funds for field offices and facilitate field offices in utilization of budget.
Prepare budget variance analysis (BVA) reports.
Assist and facilitate internal and external auditors.
Under the guidance of the line manager prepare the periodic financial reports as per donor’s requirement and ensure that the budget overruns do not occur.
Assist the line manager in preparing operational and programmatic budget.
Provide assistance to the program staff in all finance related matters.
Provide support to the administration for the office procurement.

Administrative

Maintain project’s filing system, inward & outward register for dispatch documents and arranged rooms and halls for meetings.
Furnish partnership contracts with various vendors or service providers for the purchase of supplies, establishment of Sub-Offices/Warehouses for project operations
Maintain all admin records and forms as prescribed by established policies and procedures
Maintain fixed assets register
Ensure initial compliance of documents submitted to finance section for payment
Prepare and follow up of all the documents i-e, contracts, amendments, renewal, termination, and payments related to various operational activities
Update list of the on-going contracts in the office.
Update inventory lists bi-annually for offices and projects.
Manage travels and reservations for the staff members, trainers, consultants etc.
Maintain accurate filing systems for correspondence and other documents.
Manage procurement tender procedures and its documentation.
Facilitate filed staff with proper vehicle movement plans.
Maintain proper logbooks for fuel, fuel consumption reports, vehicle maintenance.

Financial Management

Manage daily financial transactions
Ensure compliances before making any financial payments.
Process all payments and maintain payment record of all invoices received.
Prepare all type of vouchers and posting entries in accounting software
Maintaining the books of accounts in coordination with the line manager.
Maintain proper tracking filing system of financial records.
Manage petty cash.
Responsible for withholding tax on all payments and subsequently depositing the withholding tax in the government treasury as per FBR rules and regulations.
Prepare bank and cash books.
Prepare bank and cash reconciliation statements.
Process operational advances and liquidation of these advances.
Deduct EOBI contribution and deposit the same to the EOBI department.
Prepare & maintain schedules (advances, payables, prepayments etc.)
Prepare financial reports for management and donors.
Prepare budget variance analysis (BVA) reports.
Assist and facilitate internal and external auditors.
Assist the line manager in preparing operational and programmatic budget.
Providing support to the administration for the office procurement.

Prepare all type of vouchers
Record financial transaction in field office ledger book
Maintain petty cash
Prepare bank and cash reconciliations
Prepare schedule of equipment purchased during reporting period.
Prepare activity wise expenditure
Prepare financial reports for management
Prepare withholding tax particulars deducted from employees, suppliers and service providers.
Prepare necessary documents for release of contractor’s payment in all aspect.
Record all office expenses and adjustment of operational advance with MOVs.
Record all payments to contractors.
Maintain stock registers for consumable & non consumable items.
Manage vehicles for staff field visits.
Maintain vehicles & generator log books and fuel consumption reports
Purchase stationary & supplies for field office.
Disburse payment checks to contractors.