Responsibilities
• Coordinating office activities and operations to secure efficiency and compliance to company policies
• Supervising staff and sometime divide responsibilities to ensured performance
• Managing agendas/guest appointments etc. for the upper management
• Managing phone calls and correspondence (e-mail, letters, packages etc.)
• Creating and update records and databases with personnel, financial and other data
• Tracking stocks of products and taking orders when necessary
• Submitting timely reports and explain the activities/proposals as assigned
• Assist colleagues whenever necessary
• Creating and manage the vouchers of financial activities
• Managing HR records and maintain all attendance actual and Social Security/EOBI   
• Managing the tracker of wheat grinding and power units
• Managing the tracker of DFC daily reports records and maintain data DFC online portal  
• Managing all customers calls and booking specific orders 
• Managing daybook financial data and upload data on portal 
• Managing all customers problems solving and customers satisfaction

Primary responsibility:
1.      Ensure that all information have been received related to customer requests (like; Delivery Note (DN), Reverse Note (RN), Material Movement Form (MMF), Packing Note (PN) and Public Request (PR) by email or by handed same have been communicated to the Assistant Manager (Region) on immediate basis.
2.      Ensure safe/secure delivery of right equipment at right place at right time to right person.
3.      Properly manage all tracker sheets, records and folders.
4.      Time to time coordination with drivers and other Regional Managers for smooth operations.
5.      Point of contact (POC) on the behalf of company for dealing with subcontractors/ customers.
6.      Implementation of company policies in true spirit.
Core responsibilities:
1.      Responsible to monitor all activities 7/24 hours to meet customer requirements and attend customer calls in all cases.
2.      Received all approved customer requests as defined by company management.
3.      Upload all customer requests immediately in activity trackers/ company software on daily basis.
4.      Collect all necessary information from POC to deliver equipment/goods and handover to AM:
·         Onsite Receiver Name & Contact No
·         Cluster Engr Name & Contact No
·         Site Guard Name & Contact No
·         Site Map Coordinates (Latitude, Longitude)
·         Site Access Clearance Status       
5.      Responsible for activities and route planning in coordination with Admin Officer.
6.      Entre real time data in Activity trackers and Inventory record. All data entries must be complete in all respects. Responsible for any mistakes in record. AM makes any record entry then verify each entry record.
7.      In case of any printing issue, manual Trip Form must be generated and same readings must be entered in tracker. Trips must be properly opened and closed in real time.
8.      Plan the activities and will provide the following to AM before trip departure:
·         Printed Trip/ Gate Pass Form                               (Admin Officer)
·         Vehicle Log Book after data entry                        (Admin Officer)
·         Sygic Map application                                          (Admin Officer)          
·         Printed DN/ RN/ BOQ/ ATF/ SMR/ MMR, etc     
·         Printed Sites Information                                     
·         Printed Google Route Map                                  
·         Company Smart Phone                                        
                 
9.      Collect Following documents from driver/ Receiver after the trip completion And verify:
·         Printed Trip/ Gate Pass Form with expense details        
·         Vehicle Log Book for data entry                           (Admin Officer)
·         Employee Job Card                                                           (Admin Officer)
·         Signed DNs/ RN/ BOQ/ ATF/ MMR Form            
·         Company Smart Phone in  serviceable condition
·         Onsite GPS pictures                                                         
10.  Inform higher management regarding any problem being faced during trip or delivery of items.
11.  Ensure the availability of receiver on site and site access clearance before dispatch of vehicle and also informs to cluster Engineer accordingly.
12.  In case of any site access issue or non-availability of receiver, he must coordinate with POCs and resolve the issue and inform to company Management accordingly in case of unnecessary delays.
13.  Responsible to prepare and insert pictures in Extra Activity Forms for customer approval.
14.  Stack all hardcopies of documents in proper files &folders.
15.  Make data entry of all packing requirements in packing tracker sheet (RN Items sheet) and give an order to AM for procurement of materials and manufacturing of packing from carpenter.
16.  Timely meet the packing requirements of Return Transportation items and submission in customer warehouse.
17.  Responsible to provide Gate Pass Form to AM for issuance or receipt of items which are stored in Company warehouse. Nobody is allowed to issue any type of item to anyone without proper Gate Pass.
18.  Properly maintain the stock record of all customer equipment in DN Items & RN Items tracker sheet and ask AM to maintain physical quantity as per record.
19.  Share Activity tracker with Manager Operations on daily basis and complete activity tracker with AM OPS, AM Finance, GM and CEO at the end of each month.
20.  Ensure the full control over the staff and monitor their unnecessary movements and wastage of time.
21.  Maintenance all documents & records as per company policy and procedures.
22.  Followed the hierarchy of company management and don’t try to override the rules.

1.      Working with procurement managers and buyers to source the right products.
2.      Negotiating contracts with suppliers and customers
3.      Controlling manufacturing and delivery processes
4.      Planning and implementing logistical strategy, ensuring targets are met
5.      Overseeing product storage, handling and distribution
6.      Using computer software to track goods from origin to delivery
7.      Working on forecasts and inventories, keeping an accurate record of the process and analyzing performance
8.      Managing and motivating a team of supply chain staff
9.      Improving the overall supply chain performance and look for any possible innovations to the process
10.  Implementing new technologies and staying alert to new trends in the sector.
11.  Managing organizational sales by developing a business plan that covers sales, revenue and expense controls.
12.  Meeting planned sales goals.
13.  Setting individual sales targets with the sales team.
14.  Tracking sales goals and reporting results as necessary.
15.  Overseeing the activities and performance of the sales team.
16.  Coordinating with marketing on lead generation.
17.  The ongoing training of your salespeople.
18.  Developing sales team through motivation, counseling and product knowledge education.
19.  Promoting the organization and products.
20.  Understood company ideal customers and how they related to company products.