Budgeting, Compliance & Reporting responsibilities
Ensuring compliance with donor regulations, local laws and legislation and organizational policies.
Timely and efficient Donors & HO reporting including Burnout reports, Financial reports, facilitating Donor reviews and responding to Management letters
Ensuring that all the financial transactions meet the organizational compliance
Responsible for preparation of financial statement.
Compliance with Grant standard terms and conditions
Reviewing policies, standard operating procedures and suggesting improvement there in.
Supervise the protection of the organization's assets through adherence of internal controls and auditing procedures.
Facilitation of external and internal audits, responding to Management letters
Assist Senior Manager Finance in providing feedback for auditor's report.
Financial Responsibilities
Ensure highest level of accuracy when inputting and recording financial data. Ensure accounting systems, policies, internal controls and procedures are quickly established for the collection of accurate, complete and timely financial data (e.g.: budgets, forecasts, expenditure, commitments, payroll, and delegation of authority).
Liaising with Administration department, Human resource department and Program department regarding policy matters and devising ways to integrate accordingly for achievement of overall objectives of organization.
Prepare management reports and proposal budgets on regular and timely basis and elaborating such reports to concerned authorities, ensuring compliance with donor guidelines, for effective decision making.
Assist in preparation of forecasted cash flows to manage overall liquidity of organization.
Preparation of bank reconciliation statements of bank accounts
Preparation of payroll sheets and its relevant charging to projects thereof.
Administration & HR Responsibilities
Maintenance of Staff Files, Recruitment/Termination and Relocations, Employee Benefits
Process medical & insurance bills of staff
Manage all recruitment process
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Manage overall procurement process
Manage air travel & logistics arrangement & hotel booking of staff
Manage fleet movement management of office vehicle.

• To prepare payroll for all staff
• To prepare Bank Reconciliation Statement on monthly basis.
• To prepare payment voucher against payable voucher & Journal entries
• Ensure income tax regulatory compliance i.e. income tax returns & GST return
• Ensures preparation for external, internal & projects audits
• Prepare reports & files for donor reporting as per their financial guide lines
• To input the actual expenses in BvA report on weekly basis
• Preparation of project employees benefits including Contributory provident fund, Gratuity, medical and final settlement of employees leaving organization.
• Maintain and assist preparation of monthly/periodic and other financial reports.
• Update Grants payments.
• Ensure petty cash reconciliation on daily basis or as and when required by the Senior Management of the project.
• Data Entry and posting in QuickBooks.

• Prepare Payroll and transfer the salaries to employees account.
• Prepare Bank Reconciliation Statement on monthly basis.
• Prepare payment voucher against payable voucher & general Entries
• Prepare & submitted monthly tax statements through e-file system.
• Ensures preparation for external, internal & projects audits
• Prepare reports & files for donor reporting as per their financial guide lines
• To input the actual expenses in BvA report on weekly basis
• Preparation of project employees benefits including Contributory provident fund, Gratuity, medical and final settlement of the employees leaving organization.
• Financial management training to Partner organizations

• Disbursement of funds for temporary advances related to travel, purchase of goods services and other
• Checking of monthly payroll to ensure accuracy, identify problems and make charging according to approved budget
• Preparation of Bank Reconciliation Statement on monthly basis
• To prepare payment voucher against payable voucher & general Entries
• Effectively coordinate with auditors about relevant areas.
• Ensure that expenditures are booked in appropriate budget line and charges to appropriate funding source

• Routine reconciliation of cash advances – ensure all cash advances are cleared at the end of every month
• Maintained and controlled all donor files for finance department
• Prepared Monthly Payroll
• Prepared Bank Reconciliation Statement on monthly basis
• Prepared & submit monthly tax statements through e-file system
• Maintained petty cash of Head office & Project offices
• Prepare monthly closing documents
• Carries out travel arrangements including lodging and boarding of staff
• Collect and maintain inventory of office equipment and supplies
• Preparation of job offer letters, completion of all HR related forms for all new hirees within first month of their joining and orientation of new hires