(November 2023 to Date)
 
Designation:      Sr. Project Coordinator (Project Head)
Location:            Lahore
Key Responsibilities:
·       Execute project activities including screening, enrollment, scheduling, and training.
·       Enhance system efficiency and address operational issues.
·       Collaborate with Outreach, Communications, M&E, and other units.
·       Monitor and ensure achievement of key performance indicators.
·       Maintain and update Gantt charts for task scheduling and execution.
·       Provide strategic program support and guidance.
·       Manage annual budget allocation and financial oversight.
·       Prepare detailed and timely reports: monthly, quarterly, annual, and donor-specific.
·       Identify and pursue opportunities for fundraising initiatives.
·       Ensure timely task delivery and alignment with project objectives.

Leading and Supervising
·       Directly supervise the work of UCOs in the assigned district through frequent field visits, review meetings, appraisals of reports and review of performance.
·       Provide supervision and direction to UCO’s in ensuring that social mobilizers are selected along the profile described in the Social Mobilizer TOR.
Planning and Organizing
Planning
·       Support/assist the District Task Force in developing and implementing a district-specific social mobilization plan for polio eradication and routine immunization
·       Prepare a district-specific plan of Communication activities, clearly  identifying where SM’s are deployed and activities planned
·       Prepare a monthly workplan of activities in support of social mobilization for PEI and routine immunization

Implementation & Monitoring
·       Promote and monitor UC and community level activities for polio eradication and routine immunization in reluctant and underserved communities
·       Ensure quality implementation of IEC activities (especially group meetings, rallies, mosque announcements) and other persuasive communication techniques for polio eradication and routine immunization.
·       Distribute IEC material (logistics of distributing flyers, banners, posters, etc. in rural and urban areas).
·       Support Government partners during polio rounds in non-SM areas. E.g.: Go to rural area for monitoring; help to cover missed households.

Reporting (same as Outputs)
·       District-level plan of SM activities
·       Monthly workplan of activities in support of routine immunization and PEI
·       Monthly impact assessment report/progress against plan
·       Weekly activity report.
·       Facilitating data to Government partners when required, - regularly, on polio rounds.
Data-based Planning of Interventions: 
·       Supervise and provide feedback to UCO’s on planned activities, ensuring quality interventions that focus strongly on interpersonal and group communication in resistant/underserved areas.
Relating and Networking
·       Mobilizing faith/ religious leaders, volunteers (especially women) and influential and informal leaders.
·       Catalyzing a network of NGOs, community-based organizations and existing social networks, and educational institutions - especially catering to underserved & minority communities.
·       Liaise with EDOs for timely dissemination of IEC materials for polio eradication and routine immunization.
·       Liaise with local press/ radio, ulema’s, mosques to promote polio eradication and routine immunization.
·       Provide direct, qualitative feedback from service providers and community members to EDO’s and UNICEF/WHO on efficacy of social mobilization strategy and promptly report/address rumors, adverse events and communication-related issues and concerns.
·       Represent UNICEF in the field when requested. E.g.: at any activity organized by partners Underserved Strategy.

·       Responsible for the HR function within organization.
·       Manage recruitment and selection of all new employees and contract staff. 
·       Work closely with management and employees on all grievance issues within the organization.
·       Work closely with senior management to identity, develop and implement training and development programs in line with the project objectives.
·       Management of the full recruitment process including sourcing strategy; interviewing; reference checking; making offers to candidates; driving and delivering induction training.
·       Responsible for the development and delivery of the employee induction program.
·       Design and implementation of performance management system that is linked to the core vision and objectives of the project and organization.
·        Provision of on-going consultation to management on performance related issues.
·       Delivery of training to employees on a regular basis – e.g. induction training; quality training; training on effective recruitment and performance management.
·       Supporting the administrative requirements of internal teams in a pressurized office.
·       To prioritize and handle multiple tasks while meeting established deadlines.
·       Ensuring office expenditure is maintained within budgeted levels.
·       Effectively maintaining and monitoring all vehicles and prepare check log book on regular basis.
·       Manage all training venue and ensure all training material of said venue.
·       Provide logistic support during trainings.
·       Provide direction and support to project team to adhere all quality standards during the project implementation.
·       Should be in close liaison with regional program manager for implementation of field activities as per guidance and work plan.
·       Ensure smooth and optimum function of the programs/project, using personal initiative to push the programs/project into the future and optimized activities.
·       Prepare and review budgets of the project in consultation with operations and finance team.
·       Facilitate and conduct the process of orientation and time-to-time capacity building of the project team.
·       Constantly coordinate and reinforce training confidence of the team by engaging regularly in outreach activities.
·       Support in creating partnerships and mutually beneficial collaboration with other services providers, NGO’s and Govt. Departments.
·       Write all program/projects progress report, project need assessment report, proposal development, finances and budgets, cover sheets and feedbacks.
·       Develop and maintain the program/project management systems in the field offices and promotes team-base, participatory, information sharing and learning from experience environment among project team, consultants and partner organizations.
·       Develop and present weekly, monthly, annual and project based interventional work plans of the field activities.
·       Develop the framework for program/project M&E to ensure the quality of the work, process monitoring of activities, review of plans and facilitate in reporting to donor organization as per recommended format.
·       Coordinate with regional/area of project financial team for all funds provided by MH in a transparent and auditable way and spend in accordance with policy and procedure.
·       Prepare and provide relevant material for promotion e.g. case studies, event reports, success stories and communication/briefs.
·       Facilitate involvement of all stakeholders and local community in a project, including, partners, communities, regional/provincial departments, UN agencies, Emergency cluster & working groups and other stakeholders.
·       Support regional managers for identification of Program/Project implementation delays and provide workable alternatives/solutions to the management.

·       Ensuring that proper office evacuation procedures are in place in case of an emergency situation arising.
·       Effectively maintaining and monitoring the asset management systems.
·       Managing a front office dealing with face to face, telephone & e-mail enquiries.
·       Carrying out a physical stock count of consumables on a monthly basis.
·       Accurately filling in administrative records and relevant paperwork.
·       Effectively maintaining and monitoring the asset management systems including tagging of assets and assess the market value of the assets on annul basis.
·       Planning implementing, controlling and monitoring of project according to standard format.
·       Preparing an annual and monthly work plan and budget for the project along with project team.
·       Reviewing project performance and preparing strategies to achieve project objectives.
·       Arranging and facilitating the visits of donors, partner organization and the head office team.
·       Ensuring that monthly reports and other required data is accurately and timely prepared and submit to the regional office/support office in accordance with given guidelines and requirements.
·       Ensuring effective liaison with the government, NGOs and other agencies with respect to relevant activities at the project.
·       Day to day managing of the project staff including annual appraisal.
·       Monitoring the projective activities through regular field visits.

·       Adherence to SAP-Pk vision, mission, values and policies and procedures at all the times.
·       Provide support in program planning and execution as per program needs.
·       Monitor program activities as per quarterly/ monthly work plans in program area.
·       Prepare and submit quarterly / Monthly/ weekly reports to the regional program coordinator.
·       Ensure project reports provide information relevant to logical framework/programme M&E requirements
·       preparation and production of quarterly reports internally and according to the established donor reporting schedule (narrative reports)
·       Develop effective partnerships with like-minded NGOs, INGOs, LSO’s, CBOs, and individuals to develop effective networks, lobbying to achieve “right based approach” under the umbrella of project implementation.
·       Advise program teams on communication needs, challenges, problems, strategies and solutions as and when required;
·       Responsible to conduct regular analysis of M&E information and ensuring this analysis is fed into ongoing project decision-making;
·       Monitor activities and suggest areas of improvement at field level as well as in office.
·       Responsible to establish data bank for all project interventions leads to output and outcome level
·       Collect and compile data as per program needs.
·       Develop M&E plan to share with line manager for effective planning.

·       Organising the recruitment of staff, coordinating interviews, checking references.
·       Drafted contracts, and finalised same for all new hires.
·       Delivery of HR induction module to new starters.
·       HR reporting to management (include a list of reports)
·       Involved in review of employee reward strategy, and proposals for improvement of same. Ad Hoc project duties as the arose.   
·       Provided administration support to the HR Manager in all HR related matters;
·       Managed time & attendance records for payroll;
·       Developed and implemented corporate policies and other relevant documentation.
·       Effectively maintaining and monitoring all vehicles and prepare check log book on regular basis.
·       Identification and selection of all training venue according to the access of participants.
·       Organize training sessions and coordinate to all involved actors to make necessary arrangements.
·       Coordinate with relevant department for invitation to the participants of the trainings
·       Meeting with Concerned stakeholders, ROs/AROs to discuss the training plan in their area (number of trainings, training venues, accommodations of MTs if required, refreshment for training etc.)
·       Arrange and conduct the orientation of Master Trainers in coordination with the relevant staff.
·       Maintain database of all trainings and prepare record of other relevant information about the trainings conducted.
·       Arranging and conducting the feedback of stakeholders in coordination with the relevant team after the completion of the training activities.
·       Draft brief training reports and report day to day activities to the organization.

·       Organising the recruitment of staff, coordinating interviews, checking references.
·       Drafted contracts, and finalised same for all new hires.
·       HR reporting to management (include a list of reports)         
·       Provided administration support to the HR Manager in all HR related matters;
·       Managed time & attendance records for payroll;
·       Prepare personal files of all team members.
·       Developed and implemented corporate policies and other relevant documentation.
·       Effectively maintaining and monitoring all vehicles and prepare check log book on regular basis.
·       Effectively maintaining and monitoring the asset management systems including tagging of assets and assess the market value of the assets on annul basis.
·       Make reports of all events which are designed in project corporation agreement (PCA).
·       Coordinate closely with the programme team for timely implementation of interventions
·       Conduct awareness session regarding education at union council level.
·       To managing the administration and financial matters of office
·        Assists team members in goal setting, scheduling and skill development
·       Responsible for coordination with all stakeholder at the Union Council level
·       Responsible for office management.
·       Arrange advocacy event at tehsil level with participation of Government officials, parliamentarians and general community on education and out of school children.
·       Enrol the out of school children in to school with the collaboration of young champion.
·       Monitor and help out of young champions in enrolment of out of school children and their retention.
·       Build strong coordination with line departments, Punjab Boy Scout and Pakistan Girl Guide Association.
·       Increase the enrolment ratio of the children in to school with the help of young champion.
·       To bring drop out children in to school to meet there parents and advocate them.
·       To make day to day, weekly and monthly progress report and also make a weekly and monthly work plan.

·       Supervision staff in the project office in the districtsMonitoring of overall project activities
·       Responsible for the project office financial and office management
·       Liaison, coordinate and correspond with district level government and other stakeholder
·       Responsible for the quality delivery of all intermediate and final outputs of the project and submit narrative and financial reports as per the donor’s specified formats & schedule
·       Organize and conduct training programs as per the requirement of the project.
·       Regularly reporting on the progress of the projects.