 Ensuring that the role of volunteers is understood and valued in the PRCS, identify volunteer opportunities, defining volunteer roles, recruit and select volunteers, organize volunteer induction, develop team building strategies, maintain volunteer records, organize volunteer roster, provide one-2-one support for volunteers, carry out volunteer reviews, design volunteer policies and procedures, plan training program, deal with difficulties that arise and ensure that the resources of the PRCS are managed effectively, organize with solid structures, clear lines of communication and good relationships to attract and keep good volunteers.
 Responsible for activation and deactivation of volunteers in emergencies/simulation/drills, volunteer’s welfare, motivation, mobilization.
 Building capacity of volunteers in emergency response skills, knowledge and competencies. Provision of emergency response kit/gears and building interlinked communication networks and response mechanism.
 Regular refresher training\'s of volunteers and engaging them in muck drills and real scenarios. Volunteers safety/security and welfare in case of deployment in emergencies. Responsible for youth development and school disaster preparedness.
 Maintain full profiles and data base of the volunteers at all level.

 Receive, sort, photo copy, and distribute mail, memos, faxes, emails and other internal and external communications as required.
 In the absence of Admin Officer, oversee all reception area activities including operating the telephone switchboard, office fax machine, screening telephone calls, greeting and assisting visitors.
 Assist in drafting visa invitation letters for visitors and liaise with in-country team for airport pick/up, and accommodation.
 Assist colleagues with finalizing visa and travel paperwork for their official international travel.
 Keep track of conference room reservation requests to avoid conference booking clashes, and if needed, feed in such information to Admin/IT etc. unit(s) for necessary arrangements.
 Update and maintain various contacts lists.
 Assist Admin. & Recruitment Manager to update and maintain the administrative and correspondence tasks; filing systems and collating documents and paperwork, scheduling meetings, obtaining information.
 Remain flexible and respond to any other task and assignment as deemed necessary by the program.

 Take overall responsibility to provide logistics and administrative support to bajaur teams Ensur safe custody and disbursement of petty cash amount as per IDEA financial policy and procedures.
 Proces s for all payments related to local procurement, logistics and routine transactions IDEA policy and guidelines.
 Maintain inventory database for assets and office supplies and conduct periodic inventory checks
 Check vehicle log books on regular basis to ensure vehicles are used for official purposes only and monthly fuel consumption record.
 Makes travel arrangements for staff and arrange accommodation.
 Arrange payment of utility bills and maintain track record of all these payments.
 Carryout local procurement (for project and office supplies) through IDEA standard policy and process with proper documentation
 Maintain local suppliers list both for routine and emergency supplies and
 Conduct regular market surveys and update the list.

 Take overall responsibility to provide logistics and administrative support to bajaur teams Ensure safe custody and disbursement of petty cash amount as perACTED financial policy and procedures.
 Process s for all payments related to local procurement, logistics and routine transactions ACTED policy and guidelines.
 Maintain inventory database for assets and office supplies and conduct periodic inventory checks
 Check vehicle log books on regular basis to ensure vehicles are used for official purposes only and monthly fuel consumption record.
 Makes travel arrangements for staff and arrange accommodation
 Arrange payment of utility bills and maintain track record of all these payments.
 Carryout local procurement (for project and office supplies) through ACTED standard policy and process with proper documentation
 Maintain local suppliers list both for routine and emergency supplies and
 Conduct regular market surveys and update the list
 Under the direct supervision of the Admin/Finance Officer, the incumbent will perform the following duties:
 To provide administrative support to the CO and SOs and ensure that administrative, logistical policies and procedures of equipment and vehicles are in place and followed.
 Responsible for accident reaction and reporting and also following up with police for timely submission of accident reports.
 Assess the electrical distribution system in the offices and staff residences and recommends improvements to meet the local and international safety standards.
 Conduct meeting with all drivers to assess working conditions to enhance productivity and seek ways and means of motivating staff morals
 Coordinate vehicles and Generators conditions/requirements w

 Date / inform all relevant staff on procurement orders status in a timely manner.
 In case of partial delivery of goods ensure that back orders are followed up and finalised in the shortest possible time.
 Identify (possible) delays in ordering and make sure all issues are flagged with the line manager to ensure appropriate action can be taken.
 Establish and maintain excellent relations with suppliers.
 Liaise with field offices and ensure that all relevant specifications of supplies are stated
 Elaborate monthly procurement report for local procurement for submission to the line manager, to be included in monthly logistics report.
 Maintain and operate quality and efficient communication services through phone management and message taking, and arrange appointments as required.
 Make travel bookings which include flight and hotel bookings for SC staff and visitors followed SC policies and procedures and ensure that the Travel Planner is updated daily.
 Act as the contact person to help visitor inquiries and arrangements where necessary
 Manage the reception area, ensure portrays a professional image of SC and that it is tidy and organised.
 Prepare data base and update contacts (INGO, donors, government and other collaborators)
 Deal with incoming and outgoing mail and arrange couriers, DHL etc. as necessary and forward urgent mails to the Line Manager and complete incoming register book for all mails.