• Administration & management of core partners sub-awards, financial & program reporting tracker in compliance with donor regulations.
• Assist in drafting of modifications & disposition documents related to core partners sub-awards.
• Draft & compile all internal and external reports, including weekly, monthly, quarterly and annual reports meeting donor and IRC requirements.
• Provide support in the development of proposals and Request for Applications (RFAs).
• Overseeing Small Grants Program activities are implemented in-line with the approved work plan and closed out properly following USAID rules/regulations and timely submission of narrative and financial reports by grantees.
• Ensuring all grant files are organized and well managed for planning and preparation of donor reports, project monitoring and audit.
• Extensive coordination with field staff and providing guidance on the programmatic matters related to awarded grants.
• Ensuring awarded grants are on track and to report any identified deviations in the awarded grants with supervisor.
• Maintain, update & verifying grants beneficiaries’ data in coordination with field staff & in-line with the PRP’s Monitoring & Evaluation Information System (M&EIS).
• Supporting grants team at central level starting from solicitation to closing of grants and reporting project milestones.
• Development and maintenance of trackers/databases for collecting, compiling, organizing and storing the flow of information and files produced within the project.
• Attending Grants, operation and program coordination meetings, Partners’ meetings and supporting line manager in arranging progress review meetings with relevant departments and governmental Institutions.
• Liaises with local authorities and institutions; key stakeholders including consortium Partners’ focal points and implementing partner organization, in coordination with line manager.

Tasks Performed:
*Drafted grant documents: Agreements, project proposals, deliverable completion forms, project oversight committee certificates, handover documents, and quality assurance certificates.
*Assisted the Grants Manager in any reporting, as required. Such as, activity notes, weekly & quarterly reports, editing of press releases.
*Maintained, modified and updated the Web-based Database (WBDB) with proper tracking to ensure information is readily available for internal and external stakeholders.
*Produced reports and ran queries on the program WBDB as requested by the Program Manager, Grants Manager and Deputy Program manager or other field staff.
*Maintained program records and documentation of all grants in soft, hard and on OTI-A for tracking and donor’s review.
*Monitored budget of each grant to make sure that the estimated and the disbursed amount matches throughout the grant activity cycle.
*Managed and updated FSP/PTI grants tracking matrix.
*Attended “Implementation” and “Completed to close” meetings with relevant units to obtain updates on each grant.Provided support in identifying the missing documents.
*Coordinated with relevant program units to obtain necessary information required for grant closing purposes and regular follow up.
*Assisted M&E unit in grants closing process by periodic verification of selected grants in soft, hard and OTI-A to ensure all required documents are available for donor’s review.
*Received, verified and submitted grant payments, as required.

Grants Tasks:
* Drafted grant documents: Agreements, project proposals, deliverable completion forms, project oversight committee certificates, handover documents, and quality assurance certificates.
* Maintained, modified and updated the Web-based Database (WBDB) with proper tracking to ensure information is readily available for internal and external stakeholders.
* Maintained program records and documentation of all grants in soft, hard and on OTI-A for tracking and donor’s review.
* Monitored budget of each grant to make sure that the estimated and the disbursed amount matches throughout the grant activity cycle.
* Managed and updated FSP/PTI grants tracking matrix.
* Attended “Implementation” and “Completed to close” meetings with relevant units to obtain updates on each grant. Provided support in identifying the missing documents.
* Maintained close coordination with other departments.
* Assisted M&E unit in grants closing process by periodic review of selected grants in soft, hard and OTI-A to ensure all required documents are available for donor’s review.
M&E Tasks:
* Reviewed, developed and implemented evaluation processes that ensure staff, community and other stakeholders’ participation in planning, design, implementing, monitoring and evaluating project activities.
* Assisted in drafting Final Evaluation Reports (FERs) and responses to field, Independent Monitoring Unit and donor queries.
* Conducted thorough and extensive research on information compiled and provided in reports and responses to donor queries.
* Coordinated with relevant program units to obtain necessary information required for grant closing purposes and regular follow up.
* Assisted M&E Manager in the preparation of reports on the findings and lessons learned from grant implementation.
* Assisted in preparing and editing of quarterly progress reports for M&E manager’s review.
* Developed and ensured maintenance of information to tracking database, to

* Developed a sound understanding of program database in order to employ it for reporting requirements and project tracking, for both internal and external audiences.
* Liaised closely with the Database Coordinator in all grant tracking related tasks.
* Provided regular follow-up on grant-related updates from Procurement/Contracts and Admin/Finance Units. This included designing various Excel Spreadsheets to track status.
* Ensured all soft and hard copy records relating to Program grants are properly maintained according to the donor’s guidelines.
* Drafted grant agreements, project agreement and other program reports in accordance with the donor’s approved.
* Undertook review of Infrastructure & non-infrastructure grant files to ensure all required documents are present in the in soft, hard and OTI Anywhere.

•Engaged in the Audit of TNB Liberty Power Limited – Responsible for auditing expenditure and compliance of PwC checklist.
•Engaged in the Grant audit of Save The Children USA – Grant given by The Consortium of British Humanitarian Agencies – Responsible for auditing costs as per the budget agreed with donor agencies.