Assist Head of Department
Handling incoming calls and other communications.
Managing filing system.
Recording information as needed.
Greeting visitors as needed.
Updating paperwork, maintaining documents, and word processing.
Helping organize and maintain office common areas.
Performing general office clerk duties and errands.
Organizing travel by booking accommodation and reservation needs as required.
Coordinating events as necessary.
Maintaining supply inventory.
Maintaining office equipment as needed.
Aiding with visitors reception as needed.
Experience as a virtual assistant.
Creating, maintaining, and entering information into HMIS databases.
To take calls, direct them, and give the caller information or support.
To receive messages from visitors or on the phone and promptly convey them to the proper person.
Performs clerical and administrative duties for senior employees, such as writing letters, memos, invoices, reports, and other paperwork.
Receives incoming correspondence or memos on the senior staff's behalf, examines the material, assesses its value, and then distributes the content to the appropriate personnel.
Carries out office duties such as ordering supplies, keeping records, and completing simple bookkeeping.
Maintaining a schedule for meetings, appointments (internal and external) and travel, and coordinating accordingly with the appropriate department and people.
Inform executives of management's orders, directions, and assignments.
Efficiently maintain a confidential record.