Job Description:
Position Overview: The incumbent is responsible for ensuring accurate and timely financial operations in coordination with the Finance team at base levels and HQ. This includes managing and reviewing payments, maintaining accounting records, reporting and supporting internal and external audits. The role also involves overseeing financial compliance at the head office and base levels, managing and reviewing vouchers, payments, taxation management and assisting in grants management.
Key Responsibilities:

Ensure timely execution of payments based on Mission requests from head office and base levels, maintaining daily accounting records, data entry into accounting software.
Monitor all invoices related to lease contracts, ensuring the availability of adequate tracking matrices at the head office and base level.
Review and examine vouchers, ensuring accuracy and compliance with financial policies and procedures.
Oversee the preparation of monthly accounting reports for the coordination office, ensuring compliance with the organization's accounting procedures. Ensure field base administrators adhere to these standards.
Codify receipts and invoices and manage the filing and copying of all financial documents including invoices, receipts, and cheques.
Prepare and update all required accounting documents in line with the organization's guidelines and internal procedures.
Ensure effective daily cash management. Review and process travel claims, visa applications and expenses of expatriates.
Collaborate closely with the Finance Coordinator and Finance Advisor to plan weekly office and program running costs.
Assist in internal and external audits, including reviewing accountancy records before submission to the Admin Coordinator and HQ.
Manage advances provided to other departments for daily operational expenses and activity-based advances.
Centralize and submit all monthly expense reports to the Finance Advisor.
Coordination with bank for the smooth running of bank operations and preparation of bank reconciliation statement and submit to Financial Coordinator.
Review income and sales tax deductions and responsible for tax deductions of staff and vendors and submission to the treasury. Resolve tax queries of the vendors.
Participate in grants management, including financial tracking and reporting.
Coordinate with the partners for smooth implementation of project in accordance with financial compliances required as per HQ guidelines. Partner visits and
Ensure timely processing of monthly payroll, including salary payments via bank transfer or cheque, based on HR department reports.
Process final settlements for departing employees, including those related to contract termination, resignation, or dismissal, based on HR input.
Monitor and ensure timely payment of advances, salaries, and per diems for both National and Expatriate staff. Ensure timely payment of EOBI dues as per HR inputs.
Translate accounting documents between Urdu and English as required.

Administrative/ Finance, Logistical Functions:

Preparation of policies of Administration, Finance, HR and procurement.
Management of overall administration of the office
Preparation of payments with tax deductions and all supporting documents
Record keeping, reporting and accurate financial data entry in software
Budgeting, Annual Planning, Variance Analysis and smooth Audits process
Reconciliations, timely payments, coordination with departments on Finance
Responding queries related to Finance (Internal and External) like FBR, MOI
Resolved problems, improved operations and provided exceptional service.
Identified issues, analyzed information and provided solutions to problems.
Boarding Lodging of Pak office and visas's of expats like air tickets and stay.
Liasoning, ensure compliance to Ministry of Interior (MOI) and other government agencies for Memorandum of Understanding and registration matters
Organize the trainings/workshops within office and outside the office in other areas of Pakistan of the project locations. Developed panel hotel network
Procurements/Services. Tendering, RFQs/Proposals, advertisements, make comparison statement and selection of vendors for further process.
Act as a focal person for procurement and feedback to partners on the process
Preparing inventory and safeguarding of office assets
Supervision of vehicle management including fuel, vehicle insurance, token fee, vehicle log books and repairing and maintenance
Human Resource Functions:
Hiring of staff and consultants as per the recruitment policy, advertisement, shortlisting, interviews, selection and onboarding.
Prepare agreements/contracts of employees and consultants and maintain personal files of employee/Consultants and maintain staff attendance, keep record of leave as per bio matric machine
Coordinate with Insurance companies for health and risk insurance of staff, process claims, renewals and update record accordingly.
Program Support:
Receiving profiles of organizations for potential partnership for initial assessment as per criteria and onboarding process for new partnerships. 
Review concept notes for new projects and give feedback and technical backstopping during the process of identification and onboarding
Review proposals and budgets for new projects and extensions of the existing projects and give feedback
Organizational assessments and due diligence of the organizations for new partnerships and extensions of the partnerships
Providing technical backstopping to the partners on concept notes, proposals, budgets, reports and data shared by them
Oversee and coordinate the work/progress of partners and monitor results
Coordinate with partner organizations on annual plan of actions and registration matters like MOUs with EAD etc.
Review annual reports of the partners and give feedback for improvements
Monitoring the Safeguarding of children and women, give feedback to partners
Emergency/Flood response proposal development especially focused on children and women as per their need in emergency. Visits and feedback to partners 

Established and enforced controls on funds and expenses
Maintained and established Finance/Admin set up and ensured compliance with government and donors
Generated financial and operational reports. Management and donor reporting
Assisted with recruiting, interviewing and hiring new department employees.
Strengthened Finance and Admin operations by proactively managing and optimizing the operations.
Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
Completed filings and upheld strict compliance with regulatory agencies and supervisors.
Enhanced internal control systems and procedures to mitigate risk and support opportunities.
Monitored budget and expense trends, compiling reports for leadership to inform decision-making.
Monitored budget and revenue trends, compiling reports for company leadership to inform decision-making.

Completed daily cash functions like account tracking, payroll and wage allocations, budgeting, donating, and cash, and banking reconciliations.
Documented cash, credit, fixed assets, accrued expenses, and line of credit transactions.
Reconciled accounts and reviewed expense data, net worth, and assets.
Improved data collection, financial analysis and financial modeling to optimize practices and retain customers.
Gathered financial information, prepared documents, and closed books.
Modified comprehensive reporting to reflect changing financial structure.
Used advanced software to prepare documents, reports, and presentations.
Detected and corrected mistakes early on and implemented systems to avoid recurring issues.