Human Resource Management and Recruitment:

Assistance to HR Manager during recruitment process in preparing and compiling interview files and proceeding further with interview process.
Prepared and updated employee HR files regularly.
Obtained background information, recruitment requisition forms and Terms of References (ToRs) from project coordinators or Head of sections in relation to vacant position to be filled and prepared the necessary administrative documentation.
Maintained digital and electronic records of employees and updated monthly leaves record of employees.
Oriented new employees to the organization (setting up a designated log-in, workstation, email address, etc)
Prepared, updated, and reviewed monthly timesheet filing of the staff.
Conducted exit interviews for separating staff members and assisted them with clearance and separation formalities and updated their personal files.
Maintained proper documentation of trainings undertaken during the year and in consultation with the Head of Operations.
Supported all internal and external HR related inquiries or requests.
Coordination and support from HR for recruitment and contracting.
In collaboration with Security, ensured safety and security procedures, including Occupational Health and Safety (OHS) requirements, are in place and adhered to.
In collaboration with HR, ensured staff performance management systems are in place and adhered to.
Maintained project data on relevant HR systems for short-term and long-term staff and consultants.
Provided support in the mobilisation and demobilisation of all international staff (short-term and long-term) including contracting, travel management, payments, and induction.

Project Management (Operations):

Provided support in project start-up and closeout.
Served as a liaison between corporate services and the project.
Provided support in training of project staff on company policies, SOPs and Guidelines and client rules and regulations (covering as required security, occupational health and safety, risk management, planning, human resource management, monitoring, reporting, finance, procurement, logistics, IT, communications, audit support and all other operations matters).
Participated in the development and maintenance of project work plans.
Ensured project issues and risks are logged, monitored, reported on, managed, and mitigated, and escalate risks and issues to corporate/project leadership, as required.
In collaboration with Internal Audit/Systems Review, conducted periodic compliance checks on processes and internal controls.

Head Contract and Client Relationship Management:

Supported the monitoring and maintenance of compliance with head/prime contracts.
Managed and supported contract amendments as required.
Liaised with and respond to requests from clients.
Provided regular or ad hoc reports to the clients.

Financial Management:

In collaboration with Finance established project account codes, ensuring they are fit for purpose and meet client’s and project’s requirements for cost allocation, monitoring and evaluation, and value for money (VFM) reporting.
Monitored expenditure against budgets and forecasts, including staff costs, operating expenses, and procurements.
Serve as a coordinator for service providers and process work orders and invoices.
Assisted in ensuring the accuracy of client invoices (including monthly, milestone and performance-based invoices).