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Front Desk Officer

PEL Petroleum Exploration (Pvt) Ltd

伊斯兰堡，巴基斯坦

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发布 Jan 03, 2023 614 查看

Greeting the all incoming staff and visitors upon their arrival to the office.
Greeting the visitors/guests of the PEL staff pleasantly and professionally.
Escorting all guests to the respective person of contact after confirming the appointment.
Offering the guests tea and coffee in case of waiting or delay. Ensuring their conformability during the waiting period.
Coordinating all interview candidates with the HR department.
Greeting all personnel entering the office premises with professional courtesy and elegance.
Maintaining the decorum of the front desk
Dressing in a formal attire, sitting up straight at the front desk at all times and being attentive and vigilant of the surroundings.
Confirming all appointments with the concerned person or respective department and escorting the visitor to the correct destination.
Keeping the front desk attended at all times and ensuring back up in case of being absent from reception desk.
Visiting all rooms on the premises; within the respective domains, and inspecting the cleanliness and placement of all items and furniture.
All administrative responsibilities, including delegation of roles to lower staff to maintain a clean, hygienic, orderly work environment.
Maintain a company calendar and schedule appointments.
Scheduling and participating gin management of in-house and external events.
Maintaining a detail hospitable documents to dictate the protocols of receive special guests.
During the event of foreign or VIP guests; allocating personnel to designated places, arranging refreshment, ensuring cleanliness, assigning appropriate crockery and time management.
Ensuring that the front desk is always presentable and equipped with all the necessary supplies such as pens, envelops and first aid box.
Answering all telephonic calls; incoming/outgoing, screening and directing calls to the relevant departments, taking and/or conveying messages and providing information to callers regarding queries.
Preparing correspondences and documents for courier; incoming/outgoing, mails to receive and sorting mail and deliveries monitor and maintaining office equipment along with tidying and maintaining the reception area
Answering and addressing incoming phone calls in a timely and polite manner, clearly determine the purpose of the call and forward calls to the appropriate person.
Photocopy, collate, fax and file documents accurately, maintain equipment and report any malfunctions
Maintain confidentiality of all organizational matters and show discretion
All additional professional duties as assigned by the Chief Executive/Director or any senior functionary of the company on their behalf to be fulfilled
Ensuring proper secrecy and confidentiality of all office matters during the term of employment and after separating with the organization.
Maintaining the attendance record of all staff members, including support and lower staff.