Job Responsibilities:
- Greet clients and visitors with a positive, helpful attitude.
- Helping maintain workplace security and maintaining visitor logs.
- Assisting with a variety of administrative tasks including copying, taking notes, and making travel plans.
- Preparing meeting and training rooms.
- Professionally answering phones, and routing calls as necessary.
- Sorting and distributing mail.
- Assisting team members as and when required
- Scheduling appointments.
- Assist in ensuring that staff members have appropriate space, equipment, and supplies for work.
- Assist in ensuring appropriate action on travel requests including booking vehicles, accommodation, tickets, arranging visas, etc.
- Assist in overseeing office maintenance and repairs; negotiate with the property owner, when needed.
- Assist, coordinate, and work closely with field offices on office, inventory, and vehicle management.
- Assist in ensuring office and vehicle insurance is up to date and appropriate
- Supervise support staff
- Assist in procurement of goods and services for the Islamabad Office as well as all regions & projects as per organizational procurement policy.
- Any other responsibility as assigned by the supervisor or head of office.
Job Requirements:
- Bachelor's Degree in Management Sciences
- At least 2 years of relevant experience, preferably in a donor-funded environment.
- Excellent oral and written communication skills in English and Urdu.
- Ability to meet targets within tight deadlines.
- Result-oriented team player and leader.
- Sound judgment, flexibility, adaptability, and cultural sensitivity.
- Integrity, transparency, persistence, initiative, and a quick learner.
- Ability to work in a multicultural environment.
- Team player to solve professional problems.
- Can work under pressure, independently and take responsibility of assigned tasks.
- Ability to be professional, calm, flexible, resilient, solution-oriented, and creative.
PakAid is a non-profit organization that coordinates nationally and internationally to provide effective and efficient field responses to community needs by bringing together key stakeholders from humanitarian, international development, public, private, academic, and community sectors. The organization is being run totally on a humanitarian, non-religious, non-political, and non-commercial basis focused primarily on promoting the quality of life of its beneficiaries regardless of color, cast, or creed and without discrimination.
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