Documentation Controller - Import / Export

Mandhoor Food Industries LLC

多个城市，阿拉伯联合酋长国

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发布 Aug 27, 2024 675 查看 Report Job

PKR. 250,000 - 350,000/Month

Objectives & Responsibilities:

Maintain strong liaison with strategic management to keep track and record of new import/export shipments.
Remove communication gap between departments by bringing relevant information in their knowledge on real time basis for smooth and efficient workflow.
Analyze import/export data to develop purchase/sale strategies and to suggest future viable course of action for better business performance.
Collaborate closely with team members to maintain accuracy and completeness in all kinds of documentation.
Record import/export shipments in comprehensive and chronological order on separate G-Sheet to perform further analysis to highlight unusual trends before higher management on regular basis.
Calculate landed cost on per shipment basis and keep record of supporting evidence for future reference.
Maintain shipment wise proper separate files and keep complete set of respective documents in systematic order.
Coordinate with supplier for timely issuance of copy documents while keeping knowledge of respective shipment`s ETAs in advance to avoid extra cost in terms of demurrage and port charges.
Review the accuracy of copy documents received from supplier after matching it with its signed contract before sharing it with accounts department for payment execution.
Maintain separate record of “pending”, “in-transit” and “completed” shipments item wise at all time for further reporting to senior management upon immediate demand.
Follow-up with supplier to send original documents via courier after sharing swift copy over email.
To aware supplier regarding weight shortage (if any) over email in writing, immediately after receiving the goods and to maintain strong follow-up for recovery until the conclusion of the matter by concerned management.
Manage logistics through maintaining active communication with transporter/driver for safe movement of containers from port to warehouses with in “free days cushion period” provided by respective shipping line to avoid demurrage cost.
Make planning with store/warehouse in-charges about the future container deliveries well in advance and keep them informed at all times to avoid space issue, delays and additional cost.
Coordinate with export team and keep them posted especially about direct shipments status and other relevant matters at all times through demonstrating strong interpersonal and communication skills.

Skills and Qualifications

Bachelor of Business Administration or equivalent.
Previous experience in delivering new innovative ideas and strategies.
Highly effective cross functional team management.
Adequate expertise in bringing improvement in work practices and procedures.
Exceptional writing and editing skills combined with strong presentation and speaking skills.
Proven experience working in a managerial role.
Microsoft Excel.