Assistant People and Culture Officer

Technical Level:

• Assist staff in processing Job Requests and ensure availability of updated JDs showing essential and desired job competencies/skills.
• Ensure advertisement of approved positions through the recruitment portal
• Conduct initial screening and logging of completed applications/CVs.
• Ensure timely preparation for recruitment affairs i.e. telephonic screening, scheduling interviews, calling candidates, sharing of structured interview questionnaires with panellists, conducting tests and negotiating with recommended candidates, etc.
• Participate in interviews up to the Assistant Officer Level.
• To ensure form filling, document collection, and inductions of new staff.
• Remind the line managers about contract ending dates of their subordinates and advice on processing for extension/conclusion of contract.
• Processing of staff final settlement, facilitating exit interviews, and record-keeping in personal files.
• Ensure comprehensive record keeping for Balochistan staff.
• Ensure availability of up-to-date employee personal files as well as their safety & confidentiality.
• To ensure timesheet submission by all Balochistan staff further timesheet summary to CO P & C by the 7th of each month.
• To ensure the collection of payroll details from the field by the 13th of each month.
• Ensure provision of final payroll sheet along with supporting documents by 13th of each month to line manager for review and on word submission to CO P & C.
• Check and process staff medical claims according to IRP medical policy by ensuring the availability of the dependent’s supporting documents.
• Ensure record keeping of processed medical claims in staff personal files and maintain payment records in the spreadsheet for monitoring purposes.
• Assist in the issuance of multi-purpose letters e.g. contract extension, bank account opening, experience letters, etc. 
• Ensure availability of leave balances in the leave management system (LMS) as per contract tenure.
• To review and update HRIS according to hard records available in personal files on a regular basis.
• Ensure registration of new joiners in HRIS and their access to HRIS.
• To ensure maintenance and monitoring of the attendance system and entry/exit of new joiners/leavers on a regular basis.
• Provide support for the development and implementation of policies.
• To ensure knowledge of local labor laws.
• Assist in P&C audits & provision of relevant data/information.
• Support in staff learning activities & training.
• Ensuring compliance as per IR policies to promote IR values and norms & maintain IR culture in field offices.

Operational

• Coordinate with internal (Area/Field P&C, Finance, SC & S, and IRP staff) & external (EOBI, auditors and other NGOs, etc.) stakeholders related to people & operations and other matters of mutual interest.
• Ensure preparation & record management of people & operations-related information so that may be accessed by relevant individuals as & when needed.
• Preparation of daily, weekly, monthly, and other progress reports for management’s info.
• Ensure proper filling of forms & formats as per desired standard.
• Close coordination with line manager for effective implementation of policies/guidelines.
• Closely coordinating with staff and providing support where needed.
• Assessing working culture in Area offices & field offices, taking appropriate actions where needed.

Organizational

• Support in compliance with IR’s policies & procedures in true spirit for effective delivery of services.
• Understanding of IR values and their demonstration in real-time.
• Abide by the IR zero-tolerance policy towards bribery & corruption as well as sensitize others on coping mechanisms so that they can raise their voices as & when feel inappropriate.
• Thorough knowledge of IR strategic priorities & the way you can contribute in its achievement.
• Support in the identification & documentation of organizational successes for showcasing IR work. 

Pre-employment Checks:  

Any employment with Islamic Relief will be subject to the following checks:

• Screening clearance
• Receipt of satisfactory references

Our values and commitment to safeguarding.

IRW is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRW engages. IRW expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter-Agency Misconduct Disclosure Scheme

In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

To cater to the higher living cost, IR Pakistan is transferring the exchange gain (PKR-GBP) on salary to staff at a prevailing conversion rate till further notice. Salaries are paid in local currency.