Assistant P&C Officer

Job Purpose:

To Assist the P&C Officer in Daily taks, support in follow-ups and help in ensuing the complainces.

KEY RESULT AREAS 

Technical Level

• Assist staff in processing Job Requests and ensure availability of updated JDs showing essential and desired job competencies/skills.
• Ensure advertisement of approved positions through recruitment portal
• Conduct initial screening and logging of completed applications/CVs.
• Ensure timely preparation for recruitment affairs i.e. telephonic screening, scheduling interviews, calling candidates, sharing of structure interview questionnaire with panellist, conducting tests and negotiate with recommended candidates etc.
• Participate in interviews up to Assistant Officer Level.
• To ensure forms filling, documents collection and inductions of new staff.
• Remind the line managers about contract ending dates of their subordinates and advice on processing for extension/conclusion of contract.
• Processing of staff final settlement, facilitate exit interviews and its record keeping in personal files.
• Ensure comprehensive record keeping for CO/Rwp, AJK and KP based staff in line with standard SOPs of HROD Dept.
• Ensure availability of up to date employee personal files as well as their safety & confidentiality.
• To ensure the collection of payroll details from area by 18th of each month.
• To ensure entry/exit of staff, arrears details, advance salaries deduction, leave without pay and EOBI deduction in master payroll sheet according to info received from field and availability of supporting documents in hard.
• Ensure provision of final payroll sheet along with supporting documents by 20th of each month to line manager for review and on word submission to finance.
• Check and process staff medical claims according to IRP medical policy by ensuring availability of dependent’s supporting documents.
• Ensure record keeping of processed medical claims in staff personal files and maintain payment record in spreadsheet for monitoring purpose.
• Assist in issuance of multi-purpose letters e.g. contract extension, bank account opening, experience letters etc.
• Ensure availability of leave balances in leave management system (LMS) as per contract tenure.
• To review and update HRMIS according to hard record available in personal files on regular basis.
• Ensure registration of new joiners in HRMIS and their access to IR extranet.
• To ensure maintenance and monitoring of attendance system, entry/exit of new joiners/leavers on regular basis.
• Printing & registration of employee id cards.
• To ensure entry & exit of all IRP staff in EOBI online accounts, voucher generation according to final payroll sheet till 5th of each month and on word sharing with finance for payment.
• Record keeping of EOBI contribution payments receipts and close liaison with EOBI Head Office/regional offices for marking EOBI contribution payment in FS, issuance of EOBI registration cards and trouble shooting.
• Provide support on the development and implementation of policies.
• To ensure knowledge of local labor laws.
• Assist in HR audits & provision of relevant data / information.

 Operational Level

• Coordinate with internal (Area HR, finance, SC & S and IRP staff) & external (EOBI, auditors and other NGOs etc.) stakeholders related to people & operations and other matters of mutual interest.
• Ensure preparation & record management of people & operations related information so that may be accessed by relevant individuals as & when needed.
• Preparation of daily, weekly, monthly and other progress reports for management’s info.
• Ensure proper filling of forms & formats as per desired standard
• Close coordination with line manager for effective implementation of policies / guideline

Organizational Level

• Support in compliance with IR’s policies & procedures in true spirit for effective delivery of services.
• Understanding of IR values and their demonstration in real time.
• Abide by the IR zero tolerance policy towards bribery & corruption as well as sensitize others on coping mechanism so that they can raise voice as & when feel inappropriate.
• Thorough knowledge of IR strategic priorities & the way you can contribute in its achievement.
• Support in identification & documentation of organizational successes for show casing IR work

PERSON SPECIFICATION 

• It is essential that the post holder shows a good understanding and sympathy with the organizational values & principles, vision and mission as well as commitment to its SEAH (sexual exploitation abuse and harassment) protocols. We have zero tolerance policy towards SEAH and doesn’t support any action that promote or encourage SEAH.
• “Please note, Islamic Relief is only able to accept applications from candidates who are eligible/allowed to work in the Pakistan.”
• All the positions will be filled on priority basis and applications will be closed as soon as positions are filled

Additional Requirements

• All offers of employment will be subject to;
• Satisfactory references and appropriate screening checks, which can include criminal records checks.
• IR also participates in the Inter Agency Misconduct Disclosure Scheme .In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.