Assistant Finance Officer

Job Purpose:

The incumbent will provide finance related operational services in line with organizational policies and donor’s guidelines under the overall umbrella of finance department.

KEY RESULT AREAS 

Technical Level

• Data Archiving in Soft & Hard
• To keep finance record (soft/hard) and to assist in analyse financial reports for accurate information.
• Assist to maintain Supporting of Financials
• To Assist proper accounting, book keeping and financial of the Programme & Compliance and budget coding on vouchers
• Assist to keep all financial and administrative records properly maintained and documented.
• Assist to Finance Officer/Area Finance for Internal & External Audits.

Operational Level

• To Assist Record management (both soft & hard) related to job role.
• Working knowledge of MS Office, Outlook, ERP systems and other IT Equipment’s (Printer, Photocopier, Scanner)
• Communication, Planning & Scheduling, Time, Stress & Conflict Management, Situation handling, Leadership Skills, Work load & team management

Organizational Level

• Demonstration of IR Values while working with teams / stake holders
• Knowledge of IR strategic priorities
• Collaboration & networking with others for continuous improvement
• Adaptation of environment-friendly & cost effective approaches in your domain
• Respect & promote the workplace diversity with special focus on inclusion
• Exposure at field level to internalize the implementation philosophy

KEY ACCOUNTABILITIES

The following are the main responsibilities that the role holder will be accountable for:

Technical

• To assist in scrutinize & compliance check the invoices raised by suppliers and record them in ERP System or Ammanah System currently in use of IRP.
• Assist in Make petty & bank payments with proper review & Authentication
• bSecuring petty cash and its reconciliation on weekly basis and replenishment.
• Review all payments as per IRP Financial guidelines and SOPS.
• Assist the accurate preparation of cheques, deduction of applicable taxes.
• Calculation of tax and assist in submission of Taxes in the govt. treasury as per law.
• To assist delivery of cheques to the suppliers/Concerned person.
• Assist in Maintain proper log of all used & unused cheque books & Receipt books
• Assist to recording of all transactions of expenses & taxes in ERP System.
• Tracking of all advances to ensure return within prescribed time.
• Assist to issuance of details of transactions and explaining their nature to the relevant project staff.
• Assist to contact with bankers and Area Finance
• To assist for liaising with Area Finance answering queries on financial matters and guidlines.
• Maintain up to date Filing system of Finance record with proper files, indexing and security.
• Assist to liaise with the IR’s bank as directed by the Finance Office/Area Finance Lead including reconciliation of bank statements.

Operational

• Assist in preparation & record management of financial record/information so that may be accessed by relevant individuals as & when needed.
• Preparation of daily, weekly, monthly and other progress reports for management’s info.
• To Assist proper filling of forms & formats as per desired standard
• Close coordination with Field Office Lead/District Coordinator & Finance Officer for effective implementation of policies / guidelines.

Organizational

• Assist to ensure compliance with IR’s policies & procedures in true spirit for effective delivery of services.
• Understanding of IR values and their demonstration in real time.
• Abide by the IR zero tolerance policy towards bribery & corruption as well as sensitize others on coping mechanism so that they can raise voice as & when feel inappropriate.
• Thorough knowledge of IR strategic priorities & the way you can contribute in its achievement.
• Assist in identification & documentation of organizational successes for show casing IR work
• Facilitate the organizational stance on clime change through adaptation of environment friendly & cost effective approaches in your domain.
• Respect & promote the organizational stance on work force diversity & support the efforts being made for mainstreaming of marginalized groups i.e. Persons with disability and old age, minorities, Women & children etc. in carrying out organization activities.
• Assist to ensure periodic field visits to witness the challenges and implementation of activities at ground level.
• Assist to participation and facilitation in implementation of IR seasonal programmes.

PERSON SPECIFICATION

It is essential that the post holder shows a good understanding and sympathy with Islamic values and principles as well as commitment to Islamic Relief Worldwide vision, mission and core values.