Human Resource Assistant

Based in Mardan, KPK, the HR Assistant works under the direct supervision of the  HR officer. He/she is skilled in INGO Personnel management. To provide efficient operational support in all manners in the fields of HR management, other HR-related tasks and requests related to general queries, processes and policies with full confidentiality.

He/she will be

•  Performing all actions and producing all documents, feedback, and links that will allow the organization to achieve its objectives and provide support to HR self-audit and monitoring capacity.
•  Update and organize all HR documents.
• Collect appropriate documents from new hires: CV, signed contract, signed job description, contact information, etc.
• Assist the (HRM & HRO) in national staff HR management in coordination.
• Under the final responsibility of the HRM & HRO, assist in the recruitment of all staff:
• Circulation of the job announcement, long listing of candidates, Call for Tests/Interviews, candidate attendance sheet, facilitation in interview and written test, recruitment result compilation, reference check, (both for Coordination and Projects).
• Notifies interviewees of not-selected candidates.
• Monthly pay slip preparations and ensuring that all staff signed and submitted to the Finance department (Coordination and Projects)
• Circulates the information regarding HR management, & ensures follow-up of the memos list.
• Assists and facilitates the HR for HR Internal Audit of all staff personal files. Notifies HRM & HRO in case of any observation regarding performance appraisals, leaves, attendances, or any other issue related to HR management.
• Accurately drafts and/or writes routine reports and correspondence
• File originals of all documents listed above and ensure all files are constantly updated.
• Ensure that all bases send originals of staff personnel files to the Country Office & are followed on a regular basis to update the missing documents.
• To liaise with the logistics department to ensure that all staff have the Identity Cards
• Assist HRO in Posting job ads and organizing resumes and job applications
• Scheduling job interviews and assisting in the interview process
• Preparing new employee files Preparing new employee files according to the instructions of the HRO
• Assist HRO & HR Manager in orienting new employees to the organization
• Maintains confidential organized human resources records and personal files: new hiring, employment contracts, relocation, letters of disciplinary actions, terminations, and changes in the job description of all national staff
•  Assists the HR coordination Team in the internal audit HR department (Attendance record, leaves record, medical records, Staff roasters)
•  Assist in filling and maintaining HR Files & databases
• Assist in updating and maintaining employee benefits, employment status, and similar records in staff files
• Assist HRO in preparing Payroll documentation every month
•  Assist in Collect Leave data from all bases and timely share with the line Manager
• Assist in Collect and checking staff overtime on all basis and sharing with the line Manager
• Collect Perdiem from all bases and processes
• Disseminate monthly payslips to all staff
• Assist in the administrative follow-up of staff sick leave, annual leaves, and others and ensure all documentation is completed timely and according to the procedures.
• Assist Islamabad staff on medical claims by providing guidance
• Works together with HR Team of Coordination office to support the organization in training events when required
• Maintains the medical reimbursement record of Coordination and projects staff and reports to HRO in case of irregularities
• To keep up to date follows-up of  ID card, Probationary Tracker, Recruitment tracker
• Assist HRM & HRO in the Preparation of reporting and audit documentation

This list is not limited; the employee may be required to perform any other task necessary and compatible with its functions.