Executive Assistant to CEO

We are seeking a highly motivated and organised individual to join our team as the Personal Assistant to the CEO. In this crucial role, you will be the CEO's right-hand person, providing exceptional administrative support and acting as a key point of contact. You will play a vital role in ensuring the CEO's efficiency and effectiveness, contributing directly to the success of the company.

Responsibilities:

⁠ ⁠Executive Support:

Proactively manage the CEO's calendar, scheduling appointments, meetings, and travel arrangements.
Anticipate needs and prepare comprehensive briefing materials for meetings and presentations.
Handle incoming phone calls, emails, and inquiries professionally and efficiently, prioritizing tasks and filtering sensitive information.
Draft correspondence and documents to a high standard, ensuring clarity, accuracy, and conciseness.
Maintain confidential information with discretion and integrity.

⁠ ⁠Office Management:

Oversee the smooth operation of the office, ensuring efficient administrative procedures.
Develop and implement Standard Operating Procedures (SOPs) for office functions and ensure adherence.
Monitor employee attendance and performance, providing support and addressing issues as needed.
Manage office supplies and equipment, ensuring timely maintenance and replenishment.

⁠ ⁠Project Coordination:

Break down complex tasks into manageable steps and assign them to relevant team members.
Track project progress, proactively identifying and resolving potential roadblocks.
Facilitate communication and collaboration within the team to ensure timely completion of assigned tasks.
Regularly update the CEO on project progress and key developments.

⁠ ⁠Communication and Coordination:

Serve as the central point of contact for staff and external stakeholders, building positive relationships and fostering smooth communication.
Manage the CEO's personal and professional schedules, coordinating appointments, travel arrangements, and social engagements.
Proactively anticipate the CEO's needs and provide solutions before problems arise.
Maintain a professional and positive demeanor at all times.

Skills and Qualifications:

⁠ ⁠3+ years of experience as a Personal Assistant or similar administrative role.
⁠ ⁠Proven ability to work independently and manage multiple tasks efficiently under pressure.
⁠ ⁠Excellent organisational, time management, and prioritisation skills.
⁠ ⁠Strong interpersonal and communication skills, both written and verbal.
⁠ ⁠Proficiency in all MS Office Suite applications and other relevant software programs.
⁠ ⁠Discreet and trustworthy, with a high level of professionalism and integrity.
⁠ ⁠Ability to work effectively as part of a team and independently.
⁠ ⁠Fluent in written and spoken English.
⁠ ⁠A positive and proactive attitude with a willingness to learn and grow.

Benefits:

⁠ Competitive salary
⁠ ⁠Opportunity to work in a fast-paced and dynamic environment.
⁠ ⁠Be part of a close-knit team and make a real impact on the company's success.
⁠ ⁠Professional development and growth opportunities.