Finance Assistant

Note: This position will be filled on a rolling basis and is contingent upon donor funding. Females, disabled and Local candidates are strongly encouraged to apply. All the positions will be filled on a priority basis and applications will be closed as soon as positions are filled. Every application fitting the job description will be thoroughly evaluated.

SIF is an equal opportunity employer committed to diversity and inclusion in the workplace. The Hiring is subject to donor funding.

The candidate who tries to influence the recruitment process will be automatically disqualified. SIF reserves the right to check criminal records according to the current law.

The SIF has a zero-tolerance policy towards any fraud, corruption, moral harassment, abuse or violence whatsoever and more generally any violation of legislation, regulations or its code of conduct.

SIF respects the humanitarian principle of "Not harm" and ensures child security as a primary consideration. Hiring is subject to donor funding.

ROLE IN THE ORGANIZATION

Based in Peshawar under the supervision of the Finance & Admin Officer, the Finance Assistant is responsible for Cash Management, scanning of all Field & Base Level of Accounting Books, Archiving of Accounting Data & Liaising with Govt. departments.

He/She is:

• Part of the finance team, as a key player
• A focal person for record keeping, scanning and cash management

MISSIONS AND ACTIVITIES

Objective 1: Cash Management Activities:   

• Ensure accurate and efficient Safe (Cash) management.
• Follow & Implement all SIF policies, procedures, grant compliance and documentation requirements.
• Keep the office safe, safe keys, cash and other assets in a secure and protected place.
• Keep a record of all cash, and advances on an Excel worksheet, and update and reconcile daily.
• Do accurate cash counts daily and whenever needed by seniors.
• Disburse or receive authorized cash payments and receipts.
• Ensure all required documents are attached; calculations are correct, and appropriate approvals and reviews are made as per the SIF Policy before payment of any cash payments.
• Enter all transactions to be fed into accounting software under the supervision of the Finance and admin officer.
• Establish daily cash needs, after consultation with the Logistics/Program/HR department and administrative and financial coordinator.
• Verify that all the Cash receipts/invoices are correctly filled and they are eligible for SIF accountancy (indicating: the date, and details of the supplier, and writing the amount in figures and words with the stamp PAID).
• Cross-verify the field office Cash Vouchers along with accounting books. After ensuring accurate accounting entries and payment vouchers, do the signature on the vouchers.

 Objective 2: Scanning and Record Keeping Activities:

• Scanning of all the vouchers of Capital & Base accountancies after finalization
• Ensure scanning of all financial vouchers is on time and accurate
• Archiving of Monthly Accountancy in the record room.
• Maintain, secure, and care for records by SIF Policy and procedures.
• Keep all finance documents and reports properly filed, labelled and stored in an accurate and easily accessible manner.
• Determine which records will be created, gathered, and maintained, and produce records for audit and other purposes.

 Objective 3: External Dealing: Activities: 

• Provide support to the finance department in bank coordination (cheque withdrawal, Cash deposit, bank deposit, collection of bank statements and salaries submission)  

Objective 4: Managing the Expenditures Activities:

• Code all expenditures following the standard chart of accounts, code budget and record to the accounting software or recording system daily and ensure weekly review and posting.
• Match invoices/receipts with payment vouchers, GRN and other required documents.
• Prepare cash, and advances reconciliations and submit them for review/approval every week and at the end of the month.
• Provide the Accounting Data to SIF Internal or External Auditors with the approval of the Line Manager.
• Be adaptable and flexible to take on new tasks and new assignments as requested from time to time.

This list is not limited; the employee may be required to perform any other task necessary and compatible with its functions.

KNOWLEDGE/SKILLS/BEHAVIOR

• A university degree in Finance or Accounting is required or alternatively
• 2 years of experience in international development and/or non-profit organization
• Good computer skills; word, excel, PowerPoint and database
• Having experience in cash management and record keeping.
• Very good communication skills and team player, as well as the ability to work individually
• Fluency in English and Urdu language is required
• Demonstrated organizational ability is a strong desire
• Ability to liaise with national authorities, NGO’s and other agencies
• Flexibility and adaptability are required.