1.      Fugro Suhaimi Company Ltd. (KSA)                                                                                     (08-2013 to 07-2022)
A multinational Construction and Materials Testing Organization, worldwide services provider of Materials, Calibration, Chemicals and Geotechnical. Worked in cloud based systematic environment, used of Outlook for email convocations, and MS Team for online meetings, presentation Workday employees related updates & Fugro Academy for online training and courses.
 
During my stay in Fugro Suhaimi Ltd., I worked rotated for multiple departments and responsible to organize our company’s day-to-day operations related to our branch and office administration, and to provide secretarial, accounting support to managers in daily operations of HR, Procurement, Sales, Finance and AR collection departments.
Responsible for Branch & Office Administration and Management
·         Distribute incoming and outgoing mail, response to administration, accounts and collection related email of our branch. And to circulate interoffice memo.
·         Acknowledgment signatures from all staff against circulation interoffice and memos from HO, GM, CM, QHSSE. (M.S Outlook for Email, M.S Team for online meetings and Workday for interoffice memos & company updates)
·         Keep notice board up-to-date for updated memos, notices and events, Frame updated copy of Company and QHSSE Policy for staff knowledge, audits purpose.
·         Frame updated certificates and accreditations for clients and quality audits.
·         Arrangement of general tool box talk, AR collection meetings and presentations to clients.
·         Arrangements of accommodation, hotel bookings & travel, for staff and guests.
·         Keep company vehicle record update and responsible for vehicle maintenance under my supervision.
·         Coordination with HR and Finance for branch staff payroll, annual & emergence vacations, leaves, and employees records.
·         Payment of utility bills, staff penalties, and arrangement of office internet, office hold and IT related items.
·         Proper online booking arrangement of shipments of equipment’s, vehicles and documents to other branches and keeping in word and outward.
·         Maintain proper digital and manual client’s job files, employee’s personal files, technical staff training record files and quality audits files archive record system for easy tractability.
·         Organize, store and print company updated documents from FSL-Insite.
·         Resolve all inquiries and maintain inventory of all office supplies and place required purchase orders and perform all official work for all sales and procurement team.
·         Manage and resolve all issues in customer accounts and inform all customers for payments and provide pick up for same and prepare reports for all assign areas.
·         Perform monthly review of branch and maintain records of all operating expenses in branches.
·         Analyze all branch relocation requirements and assist to identify appropriate location and provide support to all marketing activities for various promotional activities and ensure compliance to timeframe.
·         Design and maintain an effective tracking system for all marketing activities of branch.
Assistant to Procurement Department
·         Coordination with departments and collecting and a review on approved purchase requests and monitoring inventory.
·         Getting three quotation and comparison for the best one, order online for small items.
·         Process the approved PR to procurement manager and getting an approved PO form procurement department.
·         Coordination with procurement department, for the purchase of approved requested material for different departments.
·         Coordinate with Accounts Payable department and monitor all payments to branch and vendor products sold at branch and maintain records of all inventories to ensure smooth functioning.
·         Responsible to keeping approved PO, close PO after receiving and conformation of the materials quantity and quality from specific departments.
·         Fallow up vendor’s payments, and arrangements to return defective or the products not meet the PO requirements for smoot operational activities.
Responsible for General Accounting
·         General Accounting / Bookkeeping Verification of each transaction with supporting documents (RFQ, Approved Requests, Approved PO, and Credit Limit) and journal entry in require head Quickbooks, entries effects on Balance Sheet and Income Statement.
·         Managing Chart of Accounts as per requirements.
·         Preparation of credit and debit notes as per requirements to settle the ledgers.
·         Assisting in making adjustment entries.
·         Daily sales book and purchase books update.
·         AR & AP balance conformation, payments to vendor’s & receipts from clients.
·         Bank and Ledgers reconciliation, deposits and BT conformation.
·         BOQ with Supporting Documents and as per approved PO, Monthly invoices and summary for management.
·         SOA and provide it to recovery team for recovery purpose.
·         Invoices backup for audit and future reference and Estimates of revenue forecast upon request of management.
Debt (AR) Collection (Recovery) (Support Recovery Team)
·         On time delivery of monthly invoices to clients / Keeping invoice scan supporting backup for future reference / Keeping of Invoices Receiving Copies record / A review on updated clients SOA / an Email SOA to clients / Written Balance Conformation form clients for reference evidence / Due AR invoices payments follow-up weekly regularly through email, telephone and clients office visits
·         Conformation of client’s bank transfer transection from finance department (HO).
·         Participation in weekly debt collection meeting under collection managers, legal team and country managers.  Discussion on clients Ageing Report and loge overdue invoices.
·         Providing monthly recovery report to country and collection manager.
·         Providing the long due or bad debts, no response client’s record to legal team for legal action.
Sales and Commercial Department.
·         Beside my responsibilities I also worked as replacement of our commercial department (for providing quotation / proposals against the receipt clients inquiries, contract review after getting approved PO and project awarded) and updating clients Job Files for quality audits.
·         Client visits with marketing and commercial team, for getting new expected projects.
·         Contract review after getting approved PO with company Proposal (Quotation) prior to BOQ.
Preparation for ISO & A2La, Saudi Aramco Audits for Accreditation and Inspection Support Technical Manager
·         As team work, contribution and actively participation in company quality internal and external audit (for ISO, A2LA accreditations)
·         Responsible to update company quality manual, certificates, technical staff training record.
·         Helping in laboratory quality documentation for Internal and External Audit and Aramco Assessment.
·         Support to help the Lab. Manager in making technical staff record.
·         Coordination with Saudi Aramco fulfilling technical staff requirements.
Reporting and Documentation as per ISO & A2La, Projects Requirement’s.
·         Reporting and documentation for Saudi Aramco, SWCC, RC project as per requirements.
·         Using updated worksheets for reports and provide the updated one to field staff.
Responsible to keeping Archive hard copy and scan Record, for easy traceability at the time of quality audits and for client need.

1.       Shah Particle Board, Industrial City Risalpur, Pakistan                                                       (12-2007 to 10-2009)
Worked as Accountant with manufacturing company of chip boards and lamination sheets, responsible for:
1.       General Accounting (AR/AP Ledgers reconciliation and payments),
2.       Daily purchase and sales transactions audit with supporting documents then record the accounting entries.
3.       Responsible for Petty Cash and Payroll preparation and payments

1.       Akbar Carriage Contractors (ACC), Pakistan                                                                                             (11-2009 to 10-2012)
Worked as Assistant to Admin and Finance Manager, if different regions, the company was a services provider and responsible to provide fuel and maintenance to Mobilink, U Fone, Telenor towers. Responsibilities includes.
Accounts Bookkeeping, Fuel consumption conformation and report to HO, Coordination with staff, HO and main contractor’s site engineers and overall administration work.