Job Discription

       1. For Administration:

To manage day to day activities of the country office and keep an over watch on the provision of the office equipment and stationery for smooth running.
To maintaining and update current and accurate inventory of office equipment
To manage travels, transport and accommodation for the staff traveling to other cities for organizational work.
To manage cash for the purchasing of petty items through
Coordination with Hotels, Vendors, service providers for obtaining quotations/ proposals and finalization of signing of agreements with them
To ensure that procurement is made in a transparent manner and by ensuring the value for money through following the organizational Procurement Policy
Manage repair and maintenance of office premises, equipment, etc.
Timely payment of office rent, Utility bills etc.
Supervise project vehicles and issues instructions to drivers and others for performance of their duties.
Ensure that vehicle logbooks are properly maintained by the drivers and countersigned by Admin Officer.
Make arrangement for office meetings and ensures that electrical appliances, multi-media projector and printer are in proper working condition.

       2.For Finance: 

Preparation of vouchers (JVs, BPVs, CPVs) for the organizational expenses on daily basis
Responsible for daily transactions and book keeping
Preparation of monthly bank reconciliatio
To manage cash limit PKR 50,000/- for day to day petty cash expenses
Ensure timely payments to vendors against goods or services
To generate meaningful reports for review and analysis of management on regular basis
To support compliance with mandatory requirements of the Government of Pakistan and project regulations, as applicable
To maintain proper auditable documentation for ensuring compliance to the required policies
Deposit taxes regularly being deducted on staff salaries, payments for goods and services in accordance with income tax laws.
To facilitate Annual Organizational External Audit (mandatory) and Project Audit as per requirement of the concerned funding organization.
Provide documentation required by auditors in timely manner and resolved their queries for audit facilitation
Liaise with program team regarding close out to ensure that all payables and receivables have been recorded effectively.

Job Discription 


 Received documents form Internal Audit and pre check of supporting like requisition, quotations, comparative, invoices with accurate GST and withholding tax rates, approval of competent authority and maintain log sheet.
Pre Check of vendor payments for proper classification.
Preparation of different payments against Purchase orders, IPC, Petty Cash, and Final Settlements of the employees etc.
Preparation of Payments vouchers of all vendors and contractors.
Booking of expenditures after appropriate classification and verification in relevant account heads.
Adjustments of Petty Cash of site offices after verification of supporting documents.
Carefully handle receipts, invoices, and payments and maintain records through data entry and filing of vouchers and record keeping.
Coordination with procurement and admin department for adjustments of advances and documentation of vendors.
Monitoring the bank accounts for Inflow and outflow purpose.
Petty Cash Dealings, Deal with Banks and Managing Bank Accounts.
Reconciliations of Multiple Accounts on weekly and Monthly basis.
Maintaining of Guarantee Cheques, Exemption Certificates, and Withholding Tax Certificates for record.
To handle general administrative tasks or any assignment given by the supervisor..


Land Payments and Record:


Preparation of land payments as prescribed per kanal rate by the land agent.
Updating and Maintaining of land record files with Intiqal and Khasra wise.
Preparing the record for new land purchased and adjustments in land files.
Maintaining Transfer of Land Documentation, Challan, CVT, District Council Fee, and receiving hard copies back and reconciling with payments.
Coordination with land agents for other land related documentation.


Withholding Tax & Sales Tax:


Strong knowledge about withholding tax rates and Sections such as 153(1) (a) Supplies, 153(1) (b) Services, 153(1) (c) Execution of Contracts, 155 Rent on Property & 233 Commission etc.
Knowledge about sales tax and withholding sales tax if compliance is less than 100%.
Preparation of withholding Tax calculation reports of Group of Companies (The Sardar Group of Companies) for filing of returns.
Preparation of PSID of Group of Companies and also provide the tax deduction certificate to the clients.
Assisting in filling of Annual returns of clients, Filing Tax Monthly Withholding Tax return for different clients.

Job Discription 


Manage a company petty cash for day to day petty cash expenses limit Rupees 400,000/-
Prepare an expense settlement for reimbursement and pre check of invoices with accurate and complete items description with quantity and price.
Prepare a labor wages salary and over time and pre check of attendance provided by time keeper according to the approval of competent authority.