Responsible for end to end Order, Administration, receipt of Purchase Orders, validating Terms and Conditions. Liaison between Vendor & Resellers. Order placement, Vetting Contracts & Ensuring Compliance, Shipment tracking and preparing clearance documents.
Closing the order cycle by Billing and Monitoring invoices and updating internal ERP. Report generation for Vendors, shipping costs and monitoring turnaround cycle of individual orders.
Managing Logistics, from vendors warehouse to till Resellers/Customers warehouse through nominated freight forwarders, Expeditors International, Kuehne Nagel, DHL and some local freight forwarders.
Prepare the Inventories, maintaining the stock records, using ERP systems for entering the records and is accountable for checking the supply invoices
with the purchase orders. Maintain record of receipts as well as issuance of items that are going out of the warehouse so as to ensure accuracy and completeness.
Maintain orders record in ERP (SLA, Sale orders, Purchase orders, Shipment Advice, Goods Receipt and Invoice.)
Create new Reseller and End User in ERP.
Create Payment terms in ERP for invoicing purpose.
Update the “Order Status Update Screen” regarding the Material delivery for Resellers review.
Prepare packing list, commercial invoice and Delivery advice for shipment purpose.
Prepare the Delivery Note.
Prepare Pro-forma Invoice for advance payment, LC and PDC.
Prepare Inventory report and Sales report on weekly basis.
Prepare placed orders report on daily basis.
Prepare RMA (Return Authorization Request) form.