8Preparation and issue of contractual documents, proposals, suppliers pre-qualification documents, compilation of tender documents, critically reviewing, pricing, procurement, contracts negotiation in accordance with company and clients policy and deliverables.   Prepare correspondence and maintain contracts file for easy retrieval and provide contracts summaries.  Monitor the performance of awarded subcontracts, maintain changes and follow up payment schedules  Ensure the contractor is in compliance with the legal requirements and assist in settling any claims   Analyze and mitigate risk by securing e signature & follow up for getting document chamber.  Coordinate with the operation team for smooth functioning of transportation & trips to meet clients demand.  Coordinate and prepare Tamm paper for international passengers for international trip.  Coordinate buses challan, new no. plates, and vehicles insurance with other department of the company.  Coordinate with operation team and perform other duties assigned by the contract manager/supervisor.

Coordinate with the Dean & HOD to develop the schools annual operational budget.  To manage the processing of vendors invoices related to the schools operational budget and provides the appropriate coding in university pinnacle software, request approval of invoices request and follow up payments.  Prepare & update on daily basis all visiting faculty members lectures and prepare their salary sheet at the end of every month. Coordinate with accounts department to release faculty members monthly & final payment. Arrange library clearance of visiting faculty before making their last payment.  Coordination duty to organize special events like architectural exhibitions, workshops, students degree show exhibitions, conferences, research consortium & seminars provide administrative and logistical support to special guests who participate out of city and arrange their travel expenditures, cheques & cash payments. Arrange payments for jurers & delegations during final year students thesis presentations.  Coordinate all kind of admin, facilities management & operation & maintenance of the School of Architecture for maintenance activities. Coordinate with the admin manager, care taker, workers & cleaners to make sure the proper cleanliness, spots removal, sanitizing, cleaning class rooms glasses. Inspecting utilities services.  Crosse checked students transcripts with road map / time table and from CMS - Universitys Campus Management System, reconcile students Cr. Hrs., course codes, subjects errors and record in separate reconcile excel sheet in order to present to QC  Quality Control Office and Registrar Office for correction of transcripts.  Coordinate & communicate with the professors, students & university registrar office to resolve students attendance and semester issues. Coordinated and prepared students short attendance reports, prepared course attendance details before end of semester. Prepared students w report who will not allow sitting in e

• Manage day to-day operations of the school including, but not limited to, the financial operations, technical, teachers’ front office & support services.
• Coordinate with the Principal, Deputy Head, Director Operations and all for all kind of office correspondence, school notices and circulars for day to day administrative work.

Responsibilities  Assist to the dean in all kind of internal and external correspondences issued from the Dean office.  Manage and coordinate all the administrative affairs of the Deans office from day to day. Organize and coordinate meetings, events management, seminars, special events, exhibitions, workshops, students degree show, conferences, research consortium.  Prepare various correspondences which include notices for notice board display, office memos, office covering letters, invitations, letters, students research project letters, students recommendation letters. students bona fide certificates, coordinate quotations, invoices & purchase orders for payments, request for quotations from vendors, prepare faculty lectures day book and coordinate with accounts department for visiting & TA payments,   Arrange and coordinate necessary presentations for newly visiting faculty, coordinate with IT lab to arrange faculty evaluation & feedbacks, facilitate students study trips, arrange transport for trips, Coordinate with IT lab incharge for students next semester course offering, course enrollment, road maps, resolve faculty & students CMS, LMS login issues, arrange classes, make up classes, arrange orientation for new comers, arrange final thesis presentations and facilitates guests, obtain course outlines from faculty members, Request & arrange zoom IDs from IT lab for online lectures. Coordinate with examination for arrangements of annual convocation & rehearsals, coordinate students assignments submissions, coordinate any kind of students announcements. Make spring, fall & summer payments with the collaboration of accounts dept.  Campus and students confidential and general data compiling and record keeping manually & electronically.   Prepare correspondences for different institutions like Higher Education Commission - HEC, Institute of Bankers Pakistan - IBP, University of Central Punjab Corporate Head Office and other campuses of the university