Reporting to senior Finance / Procurement manager regarding the company’sfinances.
Assist with district coordinator officer and Value Chain officer.
Liaising with internal and external auditors as required
Accurately and promptly processingdocumentation.
Preparing monthly reconciliations of balance sheetaccounts.
Recording, reconciliation, tracking (against projects) andbanking.
Reviewing the company’s financialsystems, handling workshop budgets, Petty cash
Prepares journal entries, cash, and inter-fundtransfers to beneficiaries and artisans.
Check, process and record all payments, administer invoices and expenses claims received, code items to agreed budgets, and actionpayments.
Reconcile transactions on computer and bank statements and ensure that all accountsbalance.
Provide reports and information to Treasurer, Chairman and auditor asrequired.
Maintained office inventory and Stock record keeping weekly and monthly base,
Making staff Payroll and Timesheet and daily attendance sheets.
Maintained all vendors’ quotations / Invoices, vehicle record for field visit.

Maintains Office Records
Inventory management of contraceptive materials, BIN cards, stationary etc
Handles of petty cash for daily transactions
Data entry for patient information in FLAME & ERP Software
Records maintenance (daily and weekly reports)
Assists the DCO in preparing daily, weekly, monthly reports
Maintains attendance records for FHE and SFS
Record keeping for field visits by the FHE and SFS
Documenting, preparing and arranging logistics for monthly activities
Ensure the compliance to HR policies and financial guidelines
Ensure documentation of all related activities in soft and hard
Participated in project related meetings/trainings/workshops
Daily mail sent to concerned department
Submit work plans and activities reports
Monthly Payroll & Timesheet of staff Data entry

 Charge of the front desk/reception
 Answering telephone calls in a professional manner at all times.
 Developed and manage good relationship with the customers and visitors
 Managing accounts on software, Clients bills
 Handling general enquires and customers’ complaints and address them if possible
 Data entry & Data management activities
 Maintaining diaries and arranging appointments.
 Excellent IT skills and efficiently use a variety of software packages.
 Implementing and maintaining procedures/administrative systems.
 Liaising with staff, suppliers and clients.

Responsibilities:

 Complete and direct scheduled inventories.
 Conduct monthly departmental meetings.
 Attend designated meetings, menu and food tastings.
 Complete departmental filing.
 Coordinate deliveries of scheduled function amenities with vendors.
 Schedule and complete function room inspections in accordance with departmental standards
 Answer calls from customers regarding their inquiries
 Provide general administrative and clerical support including mailing, scanning, copying to management